Terms

Note : The governing language of this Travel Contract shall be Japanese. Only the Japanese original shall have the effect of a contract, and the English translation is made for reference purpose and shall have no effect.
Odakyu Travel (Official Japanese-language website) https://www.odakyu-travel.co.jp/web/yak-jouken/index.html

Standard General Conditions of Travel Agency Business
Subscription Type Organized Tour Contract Part

Chapter 1 - General Provisions

(Scope of Application)

Article 1

  1. The Contract of our Company (hereinafter referred to as "We," "Us," or "Our" as the case may be) concerning the subscription type organized tour to be executed with the traveler (hereinafter referred to as the "Subscription Type Organized Tour Contract", or "Contract”) shall be based on the General Conditions. In the case that any matter not stipulated in the General Conditions arises, ordinance or generally established practice shall be applied.
  2. In cases where we execute a special contract (hereinafter referred to as the "Special Contract") with the traveler in writing without violating the relevant law and harming the interests of the traveler, such Special Contract shall be given priority, notwithstanding the provision of the preceding paragraph.

(Definition of Terminology)

Article 2

  1. In the General Conditions, “Subscription Type Organized Tour” shall mean such tours for which we prepare beforehand, for the purpose of soliciting travelers, travel plans including destinations, itineraries, transportation services or accommodation services to be offered to travelers, as well as the amount of the Tour Price payable to us by travelers, which shall be implemented as planned.
  2. In the General Conditions, “Domestic Trip” shall mean trips within Japan only, and “Overseas Trip” shall mean those trips other than a Domestic Trip.
  3. In this Part, the “Communication Contract” shall mean the Subscription Type Organized Tour Contract, which is executed between us and a card member of the credit card company affiliated with us or the company marketing our Subscription Type Organized Tour on behalf of us (hereinafter referred to as a “Partner Company”) by subscription through telephone, mail, facsimile, the Internet or other means of communication, subject to prior consent of the traveler to the effect that the claims or obligations held by us, such as the Tour Price to the traveler based on the Subscription Type Organized Tour Contract, are settled on or after the date when such claims or obligations are to be performed according to card membership rules as provided separately by the Partner Company, and also subject to payment of the Tour Price, etc. payable under the said Subscription Type Organized Tour Contract according to the methods specified in Article 12, paragraph 2, the latter part of Article 16, paragraph 1, and Article 19, paragraph 2.
  4. In the General Conditions, the “Date Card Used” shall mean the date when the traveler or our Company is required to perform the obligation to pay or refund the Tour Price, etc. under the Subscription Type Organized Tour Contract.

(Content of Tour Contract)

Article 3

  1. We undertake to make arrangements and administer the itinerary under the Subscription Type Organized Tour Contract so that the traveler can be provided with transportation, accommodation and other services as offered by transportation and accommodation businesses, etc. (hereinafter referred to as the "Tour Service”) according to the itinerary provided by us.

(Business Agent)

Article 4

  1. There are cases where we may engage other travel agents, professional arrangers or other helpers in or outside Japan, in order to have them make arrangements in whole or in part on our behalf for the execution of the Subscription Type Organized Tour Contract.

Chapter 2 - Execution of Contract

(Subscription for the Tour Contract)

Article 5

  1. A traveler who wishes to subscribe to our Subscription Type Organized Tour Contract shall fill in the necessary information in the application form as designated by us (hereinafter referred to as the "Application Form”), and shall submit it to us together with the required payment to apply for the Subscription Type Organized Tour Contract (hereinafter referred to as the "Application Fee”) as separately specified by us."Application Form”), and shall submit it to us together with the required payment to apply for the Subscription Type Organized Tour Contract (hereinafter referred to as the "Application Fee”) as separately specified by us.
  2. Notwithstanding the provision of the preceding paragraph, a traveler who wishes to subscribe to our Communication Contract will be required to notify us of the name of the desired Subscription Type Organized Tour, the start date of the Tour, the traveler's membership number and other information as required (hereinafter referred to as the "Membership Number, etc.”).
  3. The Application Fee as specified in paragraph 1 shall be treated as part of the Tour Price, a cancellation fee or a penalty charge.
  4. In cases where the traveler participating in the Subscription Type Organized Tour requires special attention, the said traveler shall mention such a request to us at the time of application for the Contract. In this case we will try to accommodate such a request as far as possible.
  5. Any expenses incurred as a result of the special arrangements made at the request of the traveler under the preceding paragraph shall be borne by the said traveler.

(Subscription by Telephone, etc.)

Article 6

  1. Subscriptions for the Subscription Type Organized Tour Contract are accepted by means of telephone, mail, facsimile , the Internet and other means of communications. In such cases, the Contract is not executed at the time of subscription, and the traveler for the said Tour will submit an Application Form and Application Fee, or notify us of his or her Membership Number, etc. within the period as designated by us, in accordance with the provision of paragraph 1 or paragraph 2 of the preceding Article 5, after we have notified the said traveler of our acceptance of his or her subscription.
  2. Upon the submission of the Application Form and Application Fee as specified in the preceding paragraph, or when we have been notified of the traveler’s Membership Number, etc., the order in which we execute the Subscription Type Organized Tour Contract with the said traveler shall be subject to the order in which we have accepted the said reservation.
  3. In cases where the traveler fails to submit the Application Fee, or to notify us of his or her Membership Number, etc. within the period specified in paragraph 1 above, we will consider such a subscription as not having been received and treat it accordingly.

(Rejection of the Execution of the Contract)

Article 7

  1. Any one of the following is a case upon which we reserve the right to decline the execution.
    1. a. In cases where the sex, age, qualifications, skills or other conditions of the traveler in question do not meet such conditions as specified by us in advance, as required of travelers participating in the Tour;
    2. b. In cases where the number of travelers subscribing for the Tour has already reached the maximum number of participants as scheduled for the Tour;
    3. c. In cases where the traveler in question subscribing for the Tour is likely to create a nuisance for other travelers or hinder smooth implementation of the Tour as a group;
    4. d. In cases where the Communication Contract is about to be executed, and the traveler is unable to settle in whole or in part, the liability related to his or her Tour Price, etc. as stipulated in the card membership rules of the Affiliated Company. Such reasons may be due to, but not limited to, the credit card as held by the traveler in question, being found to be invalid;
    5. e. In cases where the traveler is recognized as a gang member, an associated gang member, a person or a company related to crime syndicates, a corporate racketeer or any other antisocial forces;
    6. f. In cases where the traveler has made claims through forceful behavior or unjust claims to us or acted in a threatening manner or made threatening statements, or has conducted violent acts or behavior in connection with any transaction between the parties, or other acts or behavior equivalent to these;
    7. g. In cases where the traveler committed acts which may damage our reputation or obstruct our business by spreading false rumors, the use of fraudulent means or by force, or other acts or behavior equivalent to these; or
    8. h. In cases where there is an inconvenience related to our business.

(Time that the Tour Contract is Executed)

Article 8

  1. The Subscription Type Organized Tour Contract shall be executed when we have accepted the execution of the Contract and have received the Application Fee as specified in the Article 5, paragraph 1.
  2. Notwithstanding the provision of the preceding paragraph, the Communication Contract shall be executed when a notice to the effect that we have accepted the execution of the Contract has reached the traveler.

(Delivery of Contract Document)

Article 9

  1. We will promptly deliver to the traveler, a document (hereinafter referred to as the “Contract Document”) detailing the itinerary, content of the Tour Service, Tour Prices, and other conditions of the Tour, as well as matters concerning our responsibility with regards to the Tour, promptly after the Tour Contract has been executed as defined in the preceding Article.
  2. The scope of our responsibility for the Tour Service in making arrangements and administering itineraries under the Subscription Type Organized Tour Contract shall be based on the details stated in the Contract Document as specified in the preceding paragraph.

(Determinate Document)

Article 10

  1. In cases where it is not possible to state the determinate itinerary, or the names of transportation or accommodation facilities in the Contract Document as specified in the preceding Article, paragraph 1,we will list, on a limited basis, in the Contract Document, the names of facilities scheduled for accommodation and the names of transportation facilities important and to be shown in the Contract Document, and after we have delivered such a Contract Document, we will also deliver a document with descriptions of determinate conditions (hereinafter referred to as the “Determinate Document”) on or before the date as specified in the said Contract Document, but no later than the day immediately preceding the starting date of the Tour (or the starting date of the Tour, in cases where subscriptions for the Subscription Type Organized Tour Contract are made on or after the 7th day immediately preceding the start date of the Tour).
  2. In the case of the preceding paragraph, when an enquiry is received from a traveler who wishes to confirm the status of arrangements, we will respond promptly and properly to such an enquiry before delivery of the Determinate Document to the said traveler.
  3. In cases where the Determinate Document has been delivered as specified in paragraph 1, the scope of our responsibility for the Tour Service in making arrangements and administering itineraries shall be limited to the scope described in the said Determinate Document.

(Method of Utilizing Telecommunication Technology)

Article 11

  1. When, instead of physically delivering to the traveler the document, the Contract Document or the Determinate Document to be delivered at the time when the traveler is about to execute the Subscription Type Organized Tour Contract which describes details such as the itinerary, the Tour Service content, the Tour Price, other conditions of the Tour, and matters regarding our responsibility, we have provided the traveler, with his/her prior consent, with such details to be described in the said document(s) (hereinafter referred to in this Article as the "Described Details”) by means of utilizing telecommunications technology, we will confirm that the Described Details have been recorded on a file as equipped in the communications equipment used by the traveler.
  2. In the case of the preceding paragraph, when the communications equipment used by the said traveler is not equipped with a file for recording the Described Details, we will record the Described Details on a file (confined for exclusive use of the said traveler) as equipped in the communications equipment used by us, and confirm that the said traveler has viewed the Described Details.

(Tour Price)

Article 12

  1. The traveler will be required to pay to us the price for our providing of the Tour Service (hereinafter referred to as the "Tour Price") in the amount specified in the Contract Document on or before the date specified in the Contract Document prior to the starting date of the Tour Service.
  2. When the Communication Contract has been executed, we will receive payment of the Tour Price in the amount specified in the Contract Document by the credit card of our Affiliated Company without obtaining the traveler's signature on the designated voucher. In this case, the date on which the card is used shall be considered as the date the Tour Contract is executed.

Chapter 3 - Alteration of the Contract

(Alteration of the Contract Content)

Article 13

  1. In cases where there arise causes beyond our control, such as acts of God, acts of war, civil commotion, suspension of the Tour Service by transportation and accommodation facilities, etc., orders from government and other public agencies, the need to use transportation services not based on our original transportation plan, and other causes, and when it is considered unavoidable in order to effect the safe and smooth implementation of the Tour, we may be required to change the itinerary, content of the Tour Service and other content of the Subscription Type Organized Tour Contract (hereinafter referred to as the "Contract Content") by promptly explaining to the traveler beforehand the reasons for the nature of such causes being beyond our control and the correlation between such causes and subsequent changes. This shall be the case except at the time of an emergency, in which case, when unavoidable, we will explain to the traveler after such changes have been made.

(Alteration of Tour Price)

Article 14

  1. In cases where the transportation fare and charge applicable to the transportation facilities being used for the implementation of the Subscription Type Organized Tour (hereinafter in this Article referred to as the "Applicable Fare and Charge") are increased or reduced considerably beyond price levels as normally assumed, due to significant changes to economic or other conditions, compared with the Applicable Fare and Charge made public as effective rates at the time when the Subscription Type Organized Tour was originally offered, we will be permitted to increase or reduce the amount of the Tour Price within the range of the amount so increased or reduced.
  2. In cases where we increase the Tour Price as provided for in the preceding paragraph, we will inform the traveler to that effect before the 15th day immediately preceding the starting date of the Tour.
  3. In cases where the Applicable Fare and Charge are reduced as provided for in paragraph 1, we will decrease the Tour Price by the amount so reduced in accordance with the provision of the said paragraph.
  4. If any change in the Contract Content according to the provisions of the preceding Article, causes any increase or decrease to accrue in the expenses required for the implementation of the Tour (including the cancellation fee, a penalty charge or other expenses already paid or payable from now for the Tour Service unreceived due to changes in the said Contract Content), we may change the Tour Price within the range of the amount increased or decreased when such Contract Content is changed (except when such increase of expenses is caused by a lack of seats/rooms in the transportation and accommodation facilities, etc. or other facilities, despite the fact that the relevant Tour Service is provided by the transportation and accommodation facilities, etc.).
  5. In cases where we have stated in the Contract Document that the Tour Price varies with the number of persons utilizing the transportation and accommodation facilities, etc., and when the number of persons participating in the Tour changes due to causes not attributable to us after the execution of the Subscription Type Organized Tour Contract, we reserve the right to change the amount of the Tour Price as described in the Contract Document.

(Change of Traveler)

Article 15

  1. A traveler who has executed a Subscription Type Organized Tour Contract with us may assign his/her status under the said Contract to a third party, subject to our consent.
  2. In cases where a traveler wishes to obtain our consent as provided in the preceding paragraph, the said traveler shall fill in the necessary information on the form designated by us, and submit it to us together with the handling fee in the designated amount to us.
  3. The assignment of the said status under the Contract, as provided in paragraph 1, shall take effect when approved by us. After such approval, the third party who has acquired such status under the Tour Contract shall succeed to all rights and obligations concerning the said Subscription Type Organized Tour Contract as originally executed by the traveler.

Chapter 4 - Cancellation of the Contract

(Traveler's Rights to Cancel the Contract)

Article 16

  1. A traveler may, at any time, cancel the Subscription Type Organized Tour Contract by paying to us the cancellation fee specified in Schedule I. In cases where the said traveler wishes to cancel the Communication Contract, we will accept payment of the cancellation fee by using the card of the Affiliated Company without obtaining the said traveler's signature on the designated voucher.
  2. Notwithstanding the provision of the preceding paragraph, the traveler may cancel, in any of the following cases, the Subscription Type Organized Tour without paying the cancellation fee before the start of the Tour.
    1. a. In cases where the Contract Content has been changed by us, but limited only to such cases where the changes listed in the left column of Schedule II and other important changes;
    2. b. In cases where the Tour Price is increased under the provision of Article 14, paragraph 1;
    3. c. In cases where there arise such causes as acts of God, acts of war, civil commotion, suspension of Tour Services by transportation and accommodation facilities, etc., orders from government and other public agencies, and other causes, whereby it becomes impossible or highly unlikely to carry out the safe and smooth implementation of the Tour;
    4. d. In cases where we fail to deliver the Determinate Document to the traveler on or before the date specified in Article 10, paragraph 1; or
    5. e. In cases where the implementation of the Tour has been precluded as scheduled according to the itinerary described in the Contract Document as a result of causes attributable to us.
  3. Notwithstanding the provision of paragraph 1, when the traveler has been unable to receive the Tour Service as described in the Contract Document after the start of the Tour due to causes not attributable to him/her, or when we inform him/her to that effect, the said traveler may cancel the Contract for that portion of the Tour Service which he/she has been unable to receive, without paying the cancellation fee.
  4. In the case of the preceding paragraph, we will refund to the traveler the portion of the Tour Price related to the portion of the Tour Service that has become unavailable. However, when the case of the preceding paragraph is not due to causes attributable to us, we will refund to the said traveler after deducting from the said amount the cancellation fee, penalty charges and any other amount related to the expenses already paid or payable on or after the cancellation for the said Tour Service.

(Our Right to Cancel the Contract - Cancellation before the Start of the Tour)

Article 17

  1. In any of the following events, we may cancel the Subscription Type Organized Tour Contract prior to the start of the Tour by explaining to the traveler the reason for the cancellation:
    1. a. In cases where it becomes known that the traveler does not meet the conditions required of Tour participants, such as sex, age, qualifications, skills, etc., as specified by us beforehand;
    2. b. In cases where the traveler is considered unable to participate in the said Tour due to illness, the absence of a necessary aide/helper or other such causes;
    3. c. In cases where the traveler is likely to cause trouble to other travelers or interfere with the smooth implementation of the Tour as a group;
    4. d. In cases where accommodating the traveler is burdensome and exceeds the responsibility provided for in the Contract Content beyond a reasonable extent;
    5. e. In cases where the number of travelers participating in the Tour does not reach the minimum number of participants for the Tour as specified in the Contract Document;
    6. f. In cases where it is highly likely that conditions required for implementation of the Tour as described at the time of the execution of the Contract, such as the sufficient amount of snowfall necessary for a ski Tour, may not come into being;
    7. g. In cases where there arises causes beyond our control, such as acts of God, acts of war, civil commotion, suspension of Tour Services by transportation and accommodation facilities, etc., orders from government and other public agencies, and other causes, whereby it becomes impossible or highly unlikely to carry out the safe and smooth implementation of the Tour as scheduled according to the itinerary described in the Contract Document;
    8. h. In cases where the Communication Contract has been executed, and the traveler is unable to settle in whole or in part the liability related to his or her Tour Price, etc. as stipulated in the card membership rules of the Affiliated Company due to such causes as the credit card held by the traveler becoming invalid; or
    9. i. When it is found that the traveler falls under any of Article 7, items e through g.
  2. In cases where the traveler does not pay the Tour Price by the due date specified in the Contract Document as provided in Article 12, paragraph 1, the traveler shall be considered to have cancelled the Subscription Type Organized Tour Contract on the day immediately following the said due date. In this case, the said traveler shall pay a penalty charge in the amount equal to the cancellation fee as specified in the preceding Article, paragraph 1.
  3. In cases where we cancel the Subscription Type Organized Tour Contract due to reasons specified in paragraph 1, item e, we will inform travelers participating in the Tour that the said Tour is to be cancelled before the 13th day immediately preceding the starting date of the Tour in the case of a Domestic Trip (before the 3rd day in the case of a day trip) and before the 23rd day in the case of an Overseas Trip (before the 33rd day, if the starting date falls within the Peak Season as defined in Schedule I).

(Our Right to Cancel the Contract - Cancellation after the Start of the Tour)

Article 18

  1. In any of the following cases, we may cancel part of the Subscription Type Organized Tour Contract even after the start of the Tour by explaining to the traveler about the reason for the cancellation:
    1. a. In cases where the traveler is considered unable to continue the said Tour due to the absence of a necessary aide/helper or other causes;
    2. b. In cases where the traveler interferes with the safe and smooth implementation of the said Tour by not following our instructions as given by our tour escort or other staff or by disrupting the disciplinary order of group activities by physically assaulting or threatening the said staff or other travelers;
    3. c. When it is found that the traveler falls under any of Article 7, items e through g; or
    4. d. In cases where there arise causes beyond our control, such as acts of God, acts of war, civil commotion, suspension of Tour Services by transportation and accommodation facilities, etc., orders from government and other public agencies, and other causes, whereby it becomes impossible to continue the Tour.
  2. In cases where we have cancelled the Subscription Type Organized Tour Contract under the provision of the preceding paragraph, the contractual relationship between our Company and the traveler shall cease to exist from the cancellation thereof. In such a case, it shall be deemed that our liability related to the Tour Service already provided to the traveler has effectively been redeemed.
  3. In the case of the preceding paragraph, we will refund to the said traveler the amount remaining after deducting the cancellation fee, penalty charge and any other amount related to the expenses already paid or payable from the cancellation thereof for said Tour Service from the amount covering the portion of the said Tour Service which has yet to be offered to the traveler out of the Tour Price.

(Refund of Tour Price)

Article 19

  1. In cases where a refundable amount becomes due to the traveler as a result of the Tour Price being reduced under the provisions set forth in Article 14, paragraphs 3 through 5 or due to the cancellation of the Subscription Type Organized Tour Contract under the provisions of the preceding Articles 16 through 18, we will refund to the traveler the amount by which the Tour Price is reduced, within 7 days from the day immediately following the date of cancellation, in cases where the refund is due to cancellation prior to the start of the Tour, or within 30 days from the day immediately following the last day of the Tour as stated in the Contract Document, in cases where the said refund is due to a reduction of the Tour Price or cancellation after the start of the Tour.
  2. In cases where the Communication Contract has been executed with the traveler, we will pay a refund to the traveler according to the card membership rules of the Affiliated Company, if a refundable amount becomes due to him/her as a result of a reduction of the Tour Price under the provisions set forth in Article 14, paragraphs 3 through 5, or due to the cancellation of the Communication Contract under the provisions of the preceding Articles 16 through 18. In this case, we will notify the traveler of the refundable amount due within 7 days from the day immediately following the date of cancellation in the case of a refund due to cancellation prior to the start of the Tour, or within 30 days from the day immediately following the last day of the Tour as stated in the Contract Document, in the case of a refund due to a reduction of the Tour Price or cancellation after the start of the Tour. The day upon which we notify the traveler shall be considered as the Date Card Used.
  3. The provisions of the preceding two paragraphs shall not prevent the traveler or our Company from exercising the right to claim compensation for damages suffered under the provisions of Article 27 or Article 30, paragraph 1.

(Arrangement for Return Trip after Cancellation of the Contract)

Article 20

  1. In cases where we have cancelled the Subscription Type Organized Tour Contract after the start of the Tour under the provisions of Article 18, paragraph 1, items a or d, we will undertake to make arrangements for the Tour Services as needed for the traveler to return to the place of departure of the said Tour at the request of the traveler.
  2. In the case of the preceding paragraph, all expenses required for the return trip to the departure place shall be borne by the traveler.

Chapter 5 - Contracts with Organizations and Groups

(Contracts with Organizations and Groups)

Article 21

  1. We will apply the provisions of this Chapter to the execution of the Subscription Type Organized Tour Contracts in cases where we receive subscriptions from two or more travelers who are to travel the same route at the same time, provided that each traveler appoints a responsible representative (hereinafter referred to as the "Contract Representative”).

(Contract Representative)

Article 22

  1. Unless a Special Contract is executed, we will consider the Contract Representative as the person holding all power of representation concerning the execution of the Subscription Type Organized Tour Contract for travelers who compose his/her organization or group (hereinafter referred to as the "Constituent Members”), and we will handle all transactions concerning the Tour business related to the said organization or group with the said Contract Representative.
  2. The Contract Representative is required to submit a list of the Constituent Members on or before the date as specified by us.
  3. We will not be held responsible for the liabilities or obligations which the Contract Representative assumes to the Constituent Members at present, or liabilities or obligations which the Contract Representative is likely to assume in the future.
  4. In cases where the Contract Representative does not accompany his/her organization or group during the Tour, one of the Constituent Members appointed by the Contract Representative beforehand shall be deemed by us to be the Contract Representative after the commencement of the Tour.

Chapter 6 - Administration of Itinerary

(Administration of Itinerary)

Article 23

  1. We will make efforts to secure the safe and smooth implementation of the Tour for the traveler and carry out the following services for the said traveler, except where we have executed a special contract which differs from these services:
    1. a. In cases where it is considered that the traveler is unlikely to be able to receive the Tour Service during the Tour, to take necessary measures to ensure that the traveler will receive such Tour Service as specified in the Subscription Type Organized Tour Contract; and
    2. b. In cases where alteration of the Contract Content becomes unavoidable despite the measures taken as described in the preceding paragraph, to make arrangements for alternative services. In cases where the Tour itinerary is to be changed, we will make efforts to make an alternative itinerary after the change measure up to the purpose of the original Tour itinerary. Also, in cases where we are required to change the content of the Tour Service, we will try to minimize alterations to the Contract Content by making the content of the Tour Service after the change as close to the originally planned content as possible.

(Instructions by Our Company)

Article 24

  1. The traveler shall be required to follow the instructions of our Company while the Tour is conducted as a group during the Tour from start to finish, in order to implement the Tour safely and smoothly.

(Services of Tour Escort, etc.)

Article 25

  1. There are cases where we will ask tour escorts or others to accompany the Tour, depending on the content of the Tour, and handle the services described in each item of Article 23 in whole or in part or any other services we consider necessary in connection with the said Subscription Type Organized Tour.
  2. In general, the service hours for the said tour escorts or others to engage in the services as described in the preceding paragraph shall range from 8:00 to 20:00 local time.

(Protective Measures)

Article 26

  1. In the case that a situation arises where we consider the traveler to be in a condition requiring protection due to sickness, injury, etc. during the Tour, we may take the necessary measures. In these cases, if the cause is not attributable to us, the expenditure required for the said measures shall be borne by the said traveler and shall be payable by the traveler on or before the date set by us by the method designated by us.

Chapter 7 - Responsibility

(Responsibility of Our Company)

Article 27

  1. We will be responsible for the compensation of damages caused to the traveler intentionally or negligently by us or by our agent (hereinafter referred to as the "Business Agent”) who has been engaged by us to make arrangements on our behalf under the provision of Article 4. Such compensation shall be limited to cases where notice has been given to us within two years from the day immediately following the day when the damages occurred.
  2. In cases where the traveler has suffered damages due to causes beyond the control of our Company or our Business Agent such as acts of God, acts of war, civil commotion, suspension of Tour Services by transportation and accommodation facilities, etc., orders from government and other public agencies, and other such causes, we will not be responsible for compensation, except in the case of the preceding paragraph.
  3. With regard to damages caused to baggage as described in paragraph 1, notwithstanding the provision of the said paragraph, we will compensate the traveler up to ¥150,000 as a maximum amount per traveler (except in cases where the damages were caused by us intentionally or by our gross negligence), only in cases where we have been notified of the damages within 14 days in the case of the Domestic Trip, and within 21 days in the case of an Overseas Trip, from the day immediately following the day when the damages have occurred.

(Special Indemnity)

Article 28

  1. We will pay an indemnity and a solatium of the amount set beforehand for certain damages caused to the life, body or baggage of the traveler while he/she is participating in the Subscription Type Organized Tour, in accordance with the provision of the separate Rules of Special Compensation attached hereto, regardless of whether or not we are responsible for causing the said damages under the preceding Article, paragraph 1.
  2. In cases where we are responsible under the provision of the preceding Article, paragraph 1 for damages caused as described in the preceding paragraph, the indemnity payable by us according to the preceding paragraph shall be, within the limit of the amount of damage compensation payable based on the said responsibility, considered as the compensation for the said damages.
  3. In such cases as provided in the preceding paragraph, our responsibility to pay the indemnity based on the preceding paragraph 1 of this Article shall be reduced by an amount equal to the damage compensation money payable by us, under the provision of the preceding Article, paragraph 1 (including the indemnity considered as the damage compensation money according to the provision of the preceding paragraph).
  4. The Subscription Type Organized Tours which we implement by collecting a separate Tour Price from the traveler participating in our Subscription Type Organized Tour shall be handled as part of the content of the principal Subscription Type Organized Tour Contact.

(Guarantee of Itinerary)

Article 29

  1. In cases where a major alteration is made to the Contract Content described in the left column of Schedule II (except the alterations described in each of the following items (excluding alterations caused by the lack of seats/rooms in the transportation and accommodation facilities, etc. or other facilities, despite the fact that the said Tour Service is provided by the transportation and accommodation facilities, etc.)), we will pay an indemnity for such alterations which is equal to or in excess of the amount reached by multiplying the Tour Price by the percentage as specified in the right column of the said Schedule within 30 days from the immediately following the last day of the Tour, except in cases where it is clear that we will bear the responsibility under the provision of Article 27, paragraph 1 regarding the said alterations.
    1. a. Alterations due to the following causes:
      1. (1) Acts of God;
      2. (2) Acts of war;
      3. (3) Civil commotion;
      4. (4) Orders from government and other public agencies;
      5. (5) Suspension of Tour Services by transportation and accommodation facilities, etc.;
      6. (6) Offering a transportation service not included in the original travel plan; or
      7. (7) Measures required to ensure the safety of the life and body of the tour participants
    2. b. Alterations relating to the cancelled portion of the Subscription Type Organized Tour Contract its cancellation based on the provisions of Article 16 through Article 18.
  2. The maximum amount of indemnity payable by us for such alterations per traveler for one Subscription Type Organized Tour shall be the amount reached by multiplying the Tour Price by the percentage set by us equal to or in excess of 15%. However, in cases where the amount of indemnity per traveler for one Subscription Type Organized Tour falls below 1,000 yen, we will not be obliged to pay the indemnity for the alteration.
  3. In cases where it becomes clear that we are liable for the said alteration, based on the provision of Article 27, paragraph l after we have paid indemnity for the alteration in accordance with the provision of paragraph 1 of this Article, the traveler will be required to repay such indemnity paid for the said alteration. In such a case, we will pay the balance by offsetting the amount of compensation payable by us based on the provision of the said paragraph by the amount of indemnity due to be repaid by the traveler.

(Responsibility of the Traveler)

Article 30

  1. In cases where we have suffered damages due to the willful misconduct or negligence of a traveler, the said traveler shall be required to compensate us for the damages.
  2. When the traveler executes the Subscription Type Organized Tour Contract, the traveler will be required to make efforts to understand the content of the said Subscription Type Organized Tour Contract, such as the rights and obligations of the traveler, etc., by utilizing information as provided by us.
  3. Should the traveler realize that the Tour Service being offered differs from that as stated in the Contract Document after the start of the Tour, in order for the traveler to smoothly receive the Tour Service as described in the Contract Document, the traveler shall promptly report to us, or our Business Agent or the provider of the said Tour Service at the touring point.

Chapter 8 - Compensation Business Guarantee Bonds

(Compensation Business Guarantee Bonds)

Article 31

  1. We are a Security Member of the Japan Association of Travel Agents (located at 3-3 Kasumigaseki 3- chome, Chiyoda-ku, Tokyo).
  2. The traveler or the Constituent Member who has executed the Subscription Type Organized Tour Contract with us is entitled to be reimbursed from compensation business guarantee bonds as deposited by the Japan Association of Travel Agents as described in the preceding paragraph, up to the maximum amount of 70 million yen in conjunction with claims as arising from the said transaction.
  3. As we have paid our share of the compensation business guarantee bonds to the Japan Association of Travel Agents in accordance with the provision of Article 49, paragraph 1 of the Travel Agency Law, we have not deposited the business guarantee bonds based on Article 7, paragraph 1 of the Travel Agency Law.

Filing of Complaints

In the event that a traveler has a complaint concerning travel services conducted by the Company and such complaint cannot be resolved between the parties concerned, the traveler may file an application with the association listed below to seek assistance in resolving the matter.

Details
Name: Japan Association of Travel Agents (General Incorporated Association)
Address: 3-3-3 Kasumigaseki, Chiyoda-ku, Tokyo, Japan
Telephone: 03-3592-1266

Schedule I - Cancellation fees (related to Article 16, paragraph 1)
1.Cancellation fees related to Domestic Trip

Classification Cancellation Fee
a. Subscription Type Organized Tour Contract excluding the following column b
(1)In cases where the Contract is cancelled on or after the 20th day (the 10th day in the case of a day trip) from the day immediately preceding the starting day of the Tour (except in the following cases from (2) through (5)). Up to 20% of the Tour Price
(2) In cases where the Contract is cancelled on or after the 7th day from the day immediately preceding the starting day of the Tour (except in the following cases from (3) through (5)). Up to 30% of the Tour Price
(3) In cases where the Contract is cancelled on the day immediately before the starting day of the Tour. Up to 40% of the Tour Price
(4) In cases where the Contract is cancelled on the starting day of the Tour (except in the following case (5)). Up to 50% of the Tour Price
(5) In cases where the Contract is cancelled after the start of the Tour or the traveler does not participate in the Tour without notice (no show). Up to 100% of the Tour Price
b. Subscription Type Organized Tour Contract with the use of a chartered vessel Based on the rules of the cancellation fee for the said vessel

Remark:

  1. ① The amount of the cancellation fee shall be specified in the Contract Document.
  2. ② In applying this Schedule, After the Start of the Tour" refers to after "The time when the traveler starts receiving the service” stipulated in Article 2, paragraph 3 of the Rules of Special Indemnity as attached hereto.

Schedule II - Monetary Indemnity for Alterations (related to Article 29, paragraph 1)

Alterations Requiring Payment of Indemnity Percentage per Case (%)
Prior to the start
of the Tour
After the start
of the Tour
(1) Alterations to the starting or final days of the Tour described in the Contract Document 1.5 3.0
(2) Alterations of sightseeing locations or facilities (including restaurants) and other destinations of the Tour 1.0 2.0
(3) Alterations to the class or facilities of transportation facilities to those of lower rates than those described in the Contract Document (but limited only to cases where the total charged amount for altering the said class and facilities falls below the total amount for that as specified in the Contract Document) 1.0 2.0
(4) Alterations to the class of the transportation facilities or in the names of companies as specified in the Contract Document 1.0 2.0
(5) Alterations to different flights at the departure airport or destination airport in Japan from those as specified in the Contract Document 1.0 2.0
(6) Alterations/additions to connecting or indirect flights as needed to supplement/replace direct flights scheduled to fly between Japan and outside of Japan as specified in the Contract Document 1.0 2.0
(7) Alterations of the type or name of accommodation facilities as specified in the Contract Document 1.0 2.0
(8) Alterations to the conditions of guest rooms as specified in the Contract Document, such as the type of guest rooms, equipment, scenery, etc. 1.0 2.0
(9) Alterations in the items as specified in the tour title of the Contract Document, among the alterations specified in each item listed from (1) through (8) above. 2.5 5.0

Note 1.
“Prior to the Start of the Tour” shall refer to cases where the traveler has been notified of the relevant alteration no later than the day prior to the starting day of the Tour, and “After the Start of the Tour” shall refer to cases where the traveler has been notified of the relevant alteration on or after the starting day of the Tour.
Note 2.
Where a Definitive Document has been delivered, this table shall be applied by replacing the term “Contract Document” with “Definitive Document.” In such cases, if any change arises between the contents stated in the Contract Document and those stated in the Definitive Document, or between the contents stated in the Definitive Document and the travel services actually provided, each such change shall be treated as one case.
Note 3.
Where the transportation services relating to any change set forth in Item (3) or Item (4) include the use of accommodation facilities, each overnight stay shall be treated as one case.
Note 4.
Changes in the name of the transportation company set forth in Item (4) shall not apply where such change is accompanied by a change to a higher class or superior facilities.
Note 5.
The class of accommodation facilities set forth in Item (7) shall be determined based on the list stated in the Contract Document at the time of conclusion of the Travel Contract, or the list made available for inspection at our business offices or on our website.
Note 6.
Even where multiple changes set forth in Item (4), Item (7), or Item (8) occur within a single boarding of a transportation vehicle, etc., or within one overnight stay, such changes shall be treated as one case per boarding or per overnight stay.
Note 7.
With respect to changes set forth in Item (9), the rates prescribed in Items (1) through (8) shall not apply, and Item (9) shall apply.

Rules of Special Indemnity

Chapter 1-Payment of Indemnity, etc.

(Our Company's liability for Payment)

Article 1

  1. If a traveler participating in our Organized Tour has suffered injuries to his/her body due to a sudden and extraneous accident (hereinafter referred to as the "Accident") while he/she is participating in the said Tour, we will pay to the traveler or his/her statutory heirs indemnity for death and for residual disability as well as a solatium for hospitalization and for hospital visits (hereinafter referred to as the "Indemnity, etc.") in accordance with the provisions contained in this Chapter 1 through Chapter 4.
  2. The injuries referred to in the preceding paragraph include symptoms of poisoning which rapidly develop when toxic gases or poisonous materials are inhaled, absorbed or ingested from outside the body accidentally and at once (excluding the symptoms of poisoning which develop as a result of continuous inhalation, absorption or ingestion), but do not include bacterial food poisoning.

(Definition of Terminology)

Article 2

  1. In these Rules of Special Indemnity, "Organized Tour" shall mean those Tours defined in Article 2, paragraph 1 of the "Subscription Type Organized Tour Contract" Part and Tours defined in Article 2, paragraph 1 of the "Order-Taking Type Organized Tour Contract" Part in the Standard General Conditions of Travel Agency Business.
  2. In these Rules of Special Indemnity, "While Participating in the Organized Tour" shall mean the period which commences at the time when the traveler starts receiving the services of the first transportation and accommodation facilities, etc. which are specified in the itinerary of the said Organized Tour offered by the tickets, etc. arranged by our Company beforehand with the purpose for the traveler to participate in the Organized Tour and ends at the time when the traveler finishes receiving the services of the last transportation and accommodation facilities, etc. However, if the traveler will leave the route of the Organized Tour specified beforehand and the said traveler has notified us beforehand of the scheduled dates and times that he/she will leave and return, the period of time from which he/she leaves until the time that he/she returns shall be considered "While Participating in the Organized Tour.” On the other hand, if the said traveler leaves the said Organized Tour without notifying our Company in advance of the scheduled dates and times that he/she will leave and return, or the traveler leaves the Organized Tour without planning to return, the period of time from which he/she leaves until the time that he/she return, or the period after he/she leaves shall not be considered "While Participating in the Organized Tour." Furthermore, if the itinerary of the said Organized Tour specifies any date upon which the traveler will not receive any service of transportation and accommodation facilities, etc. arranged by us (according to the standard time of the location that is being toured), and it is clearly described in the Contract Document to that effect, as well as that the indemnity and solatium for the damage suffered by the said traveler on the said date shall not be paid as provided in the Rules of Special Indemnity, the said date shall not be considered "While Participating in the Organized Tour."
  3. "The time when the traveler starts receiving the services" in the preceding paragraph shall mean one of the times in the following cases:
    1. a. If our tour escort, our employee, or our Business Agent handles the reception, then at the time that such reception is completed.
    2. b. If the reception in the preceding item will not be performed, then, if the first transportation and accommodation facilities, etc. is
      1. (1) an aircraft, the time of completion of baggage inspections, etc. within the airport where only passengers are allowed to enter;
      2. (2) a vessel, the time when boarding procedures are complete;
      3. (3) a railroad, the time when ticket examination is completed or, where ticket examination is not conducted, the time when the traveler has boarded the relevant train;
      4. (4) a vehicle, the time when the traveler has boarded the vehicle;
      5. (5) an accommodation facility, the time when the traveler has entered such facility; or
      6. (6) a facility other than an accommodation facility, the time when the procedure to use the facility is completed.
  4. “The time when the traveler finishes receiving the services” shall mean one of the times in the following cases:
    1. a. If our tour escort, our employee, or our Business Agent announces the dismissal of the Organized Tour, the time when such an announcement has been made.
    2. b. If the announcement of the dismissal as described in the preceding item is not conducted, then, if the last transportation and accommodation facilities, etc. is:
      1. (1) an aircraft, the time when the traveler has exited the airport compound where only passengers are allowed to enter;
      2. (2) a vessel, the time when the traveler has disembarked the vessel;
      3. (3) a railroad, the time when ticket examination is finished or, where ticket examination is not conducted, the time when the traveler has disembarked the relevant train.
      4. (4) a vehicle, the time when the traveler has exited the vehicle;
      5. (5) an accommodation facility, the time when the traveler has exited the relevant facility; or
      6. (6) a facility other than an accommodation facility, the time when the traveler has exited the relevant facility.

Chapter 2 - Cases where Indemnity, etc. is not Paid

(Cases where Indemnity, etc. is not Paid (1))

Article 3

  1. We will not pay any Indemnity, etc. in cases where the injuries occur from any one of the causes listed below:
    1. a. Willful misconduct of the traveler, except for injuries caused to persons other than the relevant traveler;
    2. b. Willful misconduct of the person who is expected to receive the Indemnity for death, except that, where that person is a recipient of part of the said Indemnity for death, the amount to be received by any other recipient shall be excepted;
    3. c. Suicidal, criminal, or combative acts of the traveler, except for injuries suffered by persons other than the relevant traveler;
    4. d. Accidents caused while the traveler is driving an automobile or motorized bicycle without having the driving qualification required by the relevant laws or ordinances, or in a state incapable of normal driving such as under the influence of alcohol, except for injuries suffered by persons other than the relevant traveler;
    5. e. Accidents caused because of the traveler intentionally breaking the law or accidents that occur while the traveler is receiving illegal services, except for damage suffered by persons other than the said traveler;
    6. f. Brain disease, illness or insanity of the traveler, except for injuries suffered by persons other than the relevant traveler;
    7. g. Pregnancy, childbirth, premature birth, or miscarriage, or surgical operations or other medical procedures of the traveler, except for treatment for injuries for which we are obligated to indemnify;
    8. h. Accidents occurring while the traveler is in custody, in jail, or undergoing execution of his/her criminal sentence;
    9. i. War, use of force by a foreign power, revolution, coup, civil war, armed rebellion, or other incident or civil commotion similar to these (meaning, in these Special Indemnity Rules, the state of affairs, which is considered a serious situation from the perspective of maintenance of public order, whereby the peace of an entire country or a part thereof is seriously damaged by collective action by a mob or a large number of people);
    10. j. Accidents caused by the radioactivity, volatility or other hazardous characteristics or these characteristics of nuclear fuel material (including expended fuel, hereinafter to be interpreted likewise) or any object contaminated by nuclear fuel material (including atomic fission products);
    11. k. Ancillary accidents occurring with the events described in the preceding two items or accidents arising from the confusion of social order incidental to them; or
    12. l. Exposure to radiation or radioactive contamination other than as described in item "j” above.
  2. We will not pay any Indemnity, etc. for cervical syndrome (a so-called “whiplash injury”) or lower-back pain without any objective symptoms, regardless of the cause.

(Cases where Indemnity, etc. is not Paid (2))

Article 4

In the case of an Organized Tour for the purpose of a Domestic Trip, in addition to the causes listed in the preceding Article, we will not pay any Indemnity, etc. for injuries occurring from the causes listed in the following items:

  1. a. an Earthquake, volcanic eruption or tsunami; or
  2. b. Ancillary accidents occurring with the events described in the preceding item or accidents arising from the confusion of social order incidental to them.

(Cases where Indemnity, etc. is not Paid (3))

Article 5

We will not pay any Indemnity, etc. for the injuries listed in the following items unless any act by the traveler described in each item below is included in the itinerary of the Organized Tour determined by us beforehand. However, if the act described in each item below is included in the said Tour itinerary, we will pay indemnity for injuries suffered due to a similar act while the traveler is participating in the Organized Tour not included in the itinerary:

  1. a. Injuries occurring while the traveler is engaged in the activities designated in Schedule I;
  2. b. Injuries occurring while the traveler is engaged in a match, race, show (including training in all cases) or a test run (which means driving or steering with the purpose of a performance test) by driving an automobile or motorized bicycle or steering a motor boat. However, we will pay Indemnity, etc. for the injuries occurring while the traveler is doing these things on the road by using an automobile or motorized bicycle even if they are not included in the itinerary of the Organized Tour; or
  3. c. Injuries suffered while the traveler is piloting an aircraft other than one flying on a course designated by an air transportation company (regardless of whether or not it is a regular flight).

(Cases where Indemnity, etc. is not Paid (4))

Article 5-2

We may not pay any Indemnity, etc. in the case that the traveler or the person to receive the Indemnity for death has any attribute falling under any of the following items. However, where that person is a recipient of part of the said Indemnity for death, then the amount to be received by any other recipient shall be excepted.

  1. a. If it is recognized that the traveler falls under the category of a crime syndicate, a gang member, an associate gang member, a company related to a crime syndicate, or any other antisocial forces (hereinafter referred to as ''Antisocial Forces”);
  2. b. If it is recognized that the traveler is involved in providing funds, etc. or providing convenience, etc. to Antisocial Forces;
  3. c. If it is recognized that the traveler unjustly uses Antisocial Forces; or
  4. d. If it is recognized that the traveler has a socially condemnable relationship with Antisocial Forces.

Chapter 3 - Types of Indemnity, Etc. and Amounts Payable

(Payment of Indemnity for Death)

Article 6

If the traveler has suffered an injury as described in Article 1 and died as a direct result of that injury within 180 days from the day of the accident, for each traveler, we will pay to the statutory heirs of the traveler indemnity for death in the amount of ¥25 million in the case of an Organized Tour for the purpose of an Overseas Trip and in the amount of ¥15 million in the case of an Organized Tour for the purpose of a Domestic Trip (hereinafter referred to as the "Indemnity Amount”). If, however, the indemnity for residual disability has already been paid to the said traveler, we will pay the balance remaining after deducting such indemnity paid from the Indemnity Amount due.

(Payment of Indemnity for Residual Disability)

Article 7

  1. If the traveler has suffered an injury as described in Article 1 and developed a residual disability as a direct result of that injury within 180 days from the day of the accident (which means serious functional disability or the loss of part of the body which remains in the body and is not recoverable in the future, and where the injury that caused this disability or loss has been healed; hereinafter to be interpreted likewise), for each traveler, we will pay indemnity for residual disability in the amount reached by multiplying the Indemnity Amount by the percentage listed in each item in Schedule II.
  2. Notwithstanding the provision of the preceding paragraph, if the traveler is in a condition still requiring treatment even after a lapse of 180 days from the day of the accident, we will pay indemnity for residual disability after identifying the extent of the residual disability based on the diagnosis of a physician as of the 181st day from the day of the accident.
  3. As for any residual disability not listed in the respective items in Schedule II, we will determine the payable amount of indemnity for residual disability according to the extent of the physical disability and pursuant to the classification of the respective items in Schedule II, regardless of the occupation, age, social status, etc. of the traveler. However, if the functional disability of the disability is not as serious as those listed in 1(3),1(4), 2 (3), 4 (4), and 5 (2) of Schedule II, we will not pay indemnity for residual disability.
  4. If two or more types of residual disability are caused by the same accident, we will pay the total amount of indemnity by applying the preceding three paragraphs to each of those. However, for the residual disability of upper limbs (arms and hands) or lower limbs (legs and feet) as described in 7, 8, and 9 of Schedule II, the maximum amount payable by us for indemnity for residual disability will be limited to 60% of the Indemnity Amount for each limb.
  5. To one traveler for each Organized Tour, the maximum amount payable by us for residual disability under each of the preceding paragraphs shall be the amount of the Indemnity Amount.

(Payment of Solatium for Hospitalization)

Article 8

  1. If the traveler has suffered an injury as described in Article 1,and, as a direct result, has become unable to engage in normal work or to lead a normal life, and has been hospitalized (meaning that, treatment by a physician is required, and the patient is hospitalized at a hospital or clinic, because treatment at home, etc. is difficult, to concentrate on treatment under the physician's constant care. Hereinafter to be interpreted likewise in this Article), we will pay a solatium for hospitalization according to the number of days (hereinafter referred to as "Hospitalization Days") hospitalized under the following classification:
    1. a. In the case of an Organized Tour for the purpose of an Overseas Trip:
      1. (1) Where the traveler has suffered injury requiring 180 or more Hospitalization
        Days: ¥400,000;
      2. (2) Where the traveler has suffered injury requiring 90 or more but less than
        180 Hospitalization Days: ¥200,000;
      3. (3) Where the traveler has suffered injury requiring 7 or more but less than 90
        Hospitalization Days: ¥100,000; or
      4. (4) Where the traveler has suffered injury requiring less than 7 Hospitalization
        Days: ¥40,000
    2. b. In the case of an Organized Tour for the purpose of a Domestic Trip:
      1. (1) Where the traveler has suffered injury requiring 180 or more Hospitalization
        Days: ¥200,000;
      2. (2) Where the traveler has suffered injury requiring 90 or more but less than
        180 Hospitalization Days: ¥100,000;
      3. (3) Where the traveler has suffered injury requiring 7 or more but less than 90
        Hospitalization Days: ¥50,000; or
      4. (4) Where the traveler has suffered injury requiring less than 7 Hospitalization
        Days: ¥20,000
  2. Even when the traveler is not hospitalized, if any one of the items listed in Schedule III applies to the traveler, and the traveler has received treatment by a physician, the period during which the traveler is under such conditions shall be considered Hospitalization Days when applying the provisions of the preceding paragraph.
  3. If we are to pay either a combination of a solatium for hospitalization and indemnity for death or a solatium for hospitalization and indemnity of residual disability for one traveler, we will pay the total amount of either combination.

(Payment of a Solatium for Hospital Visits)

Article 9

  1. If the traveler has suffered an injury as described in Article 1, and, as a direct result, has experienced difficulty in engaging in normal work or leading a normal life, and has needed to visit a hospital (which means that because treatment by a physician is necessary, the patient visits a hospital, clinic, or online medical treatment facility to receive treatment by a physician (including house visits by a physician and online medical treatment). Hereinafter to be interpreted likewise in this Article), and the number of days spent for such hospital visits (hereinafter referred to as "Visit Days") is equal to or greater than 3 days, we will pay to the traveler a solatium for hospital visits for the said number of days in accordance with the following classification:
    1. a. In the case of an Organized Tour for the purpose of an Overseas Trip:
      1. (1) Where the traveler has suffered injury requiring 90 or more Visit Days: ¥100,000;
      2. (2) Where the traveler has suffered injury requiring 7 or more but less than 90 Visit Days: ¥50,000; or
      3. (3) Where the traveler has suffered injury requiring 3 or more but less than 7 Visit Days: ¥20,000.
    2. b. In the case of an Organized Tour for the purpose of a Domestic Trip:
      1. (1) Where the traveler has suffered injury requiring 90 or more Visit Days: ¥50,000;
      2. (2) Where the traveler has suffered injury requiring 7 or more but less than 90 Visit Days: ¥25,000; or
      3. (3) Where the traveler has suffered injury requiring 3 or more but less than 7 Visit Days: ¥10,000.
  2. Even if the traveler does not visit a hospital, when we recognize that the traveler has experienced considerable difficulty in engaging in normal work or leading a normal life because of a plaster cast, etc. being attached continuously to the part of his/her body suffering from an injury, such as a bone fracture, under the instruction of a physician, the period under such conditions shall be considered Visit Days when applying the provisions of the preceding paragraph.
  3. We will not pay for a solatium for hospital visits for the traveler to visit a hospital after the injury of the traveler has healed to such an extent to not prevent the traveler from engaging in normal work or leading a normal life.
  4. Under no circumstances will we pay a solatium for hospital visits for the traveler to visit a hospital after the lapse of 180 days from the day of the accident.
  5. If we are to pay either a combination of a solatium for hospital visits and indemnity for death or a solatium for hospital visits and indemnity for residual disability for one traveler, we will pay the total amount of either combination.

(Special Rules Concerning Payment of a Solatium for Hospitalization and a Solatium for Hospital Visits)

Article 10

  1. Notwithstanding the provisions of the preceding two Articles, if Hospitalization Days and Visit Days are each equal to or greater than one day for a traveler, among the solatium described in each of the following items, we will only pay that with a larger amount (if both amounts are the same, the solatium described in (1)):
    1. (1) A solatium for hospitalization that we should pay for the number of such Hospitalization Days.
    2. (2) A solatium for hospital visits that we should pay for the number of days deemed Visit Days calculated by adding the number of such Hospitalization Days to the number of such Visit Days (excluding the days for which we should pay a solatium for hospitalization).

(Presumption of Death)

Article 11

  1. If the traveler is not found even after the lapse of 30 days after the aircraft or vessel which the traveler had boarded has been missing or was subject to a disaster, the traveler will be presumed dead due to the injury as described in Article 1 on the day when the aircraft or vessel was found missing or subject to a disaster.

(Influence of Other Physical Disabilities or Illnesses)

Article 12

  1. If the injury described in Article 1 has become more serious due to the influence of a physical disability or illness which had already existed when the traveler suffered the injury described in Article 1 or due to the influence of an injury or illness which has occurred independent of the accident causing the said injury after the said traveler has suffered the injury described in Article 1, we will determine and pay the amount to be paid without such influences.

Chapter 4 - Occurrence of Accident and Procedures to Request Payment of Indemnity, etc.

(Request for Explanation, etc. Concerning Extent of Injuries, etc.)

Article 13

  1. If the traveler has suffered an injury described in Article 1, we may request that the traveler or the person to receive the Indemnity for death explain the extent of the injury, provide an overview of the accident leading to the said injury, or request a medical examination of his/her body or a postmortem examination of his/her dead body. In this case, the traveler or the person to receive the Indemnity for death will be required to cooperate with these requests.
  2. If the traveler or the person to receive the Indemnity for death has suffered an injury described in Article 1 due to causes unknown to us, the traveler or the person to receive the Indemnity for death shall report to us the extent of the injury, and an overview, etc. of the accident leading to the said injury within 30 days from the day of the said accident.
  3. If the traveler or the person to receive the Indemnity for death has violated the provisions of the preceding two paragraphs, or has failed to inform us of the facts known to them in the explanation or report required or has given a false statement, without a valid reason that we will recognize, we will not pay any Indemnity, etc.

(Request for Payment of Indemnity, etc.)

Article 14

  1. When the traveler or the person to receive the Indemnity for death wishes to receive payment of Indemnity, etc., he/she will be required to submit a bill requesting payment of Indemnity, etc. on the form designated by us and the following documents:
    1. a. Claiming payment of indemnity for death:
      1. (1) Copy of the deceased traveler's family register and a copy of the statutory heir's family register and a certificate of seal impression;
      2. (2) Certificate of the accident issued by a public agency (or by a third party under unavoidable circumstances); and
      3. (3) Death certificate or postmortem certificate of the traveler.
    2. b. Claiming payment of indemnity for residual disability:
      1. (1) Certificate of seal impression of the traveler;
      2. (2) Certificate of the accident issued by a public agency (or by a third party under unavoidable circumstances); and
      3. (3) Physician's statement certifying the extent of the residual disability.
    3. c. Claiming payment of a solatium for hospitalization:
      1. (1) Certificate of the accident issued by a public agency (or by a third party under unavoidable circumstances);
      2. (2) Physician's statement certifying the extent of the residual disability; and
      3. (3) Certifying document issued by the hospital or clinic certifying the Hospitalization Days or Visit Days.
    4. d. Claiming payment of a solatium for hospital visits:
      1. (1) Certificate of the accident issued by a public agency (or by a third party under unavoidable circumstances);
      2. (2) Physician's statement certifying the extent of the injury; and
      3. (3) Certifying document issued by the hospital or clinic certifying the Hospitalization Days or Visit Days.
  2. There are cases where we require the submission of documents other than those listed in the preceding paragraph, or where we allow for the omission of part of the documents to be submitted under the preceding paragraph.
  3. Where the traveler or the person to receive the Indemnity for death has violated the provisions of paragraph 1, or has foiled to inform us of the facts known to them concerning the documents to be submitted or has given a false statement, we will not pay any Indemnity, etc.

(Subrogation)

Article 15

  1. Even when we have paid Indemnity, etc., the rights held by the traveler or his/her statutory heir to claim compensatory damages from a third party for the injury suffered by the traveler will not be transferred to us.

Chapter 5 - Indemnity for Damage to Personal Belongings

(Our Company's Responsibility to Pay)

Article 16

  1. If the traveler participating in the Organized Tour being implemented by our Company happens to have his/her personal belongings (hereinafter referred to as "Compensable Goods") damaged accidentally while the said traveler is participating in the said Organized Tour, we will pay indemnity for damage to personal belongings (hereinafter referred to as "Indemnity for Damage").

(Cases Where Indemnity for Damage is not Paid (1))

Article 17

  1. We will not pay any Indemnity for Damage for the damage resulting from the causes listed in each of the following items:
    1. a. Willful misconduct of the traveler, except for damages suffered by persons other than the said traveler;
    2. b. Willful misconduct of a relative belonging to the same household as that of the said traveler, unless his/her intention is to let the said traveler receive the Indemnity for Damage;
    3. c. Suicidal, criminal or combative acts of the traveler, except for damages suffered by persons other than the said traveler;
    4. d. Accidents caused while the traveler is driving an automobile or motorized bicycle without having the driving qualification required by the relevant laws or ordinances or in a state incapable of normal driving such as under the influence of alcohol, except in the case of damages suffered by persons other than the said traveler;
    5. e. Accidents caused because of the traveler intentionally breaking the law or accidents that occur while the traveler is receiving illegal services, except for damage suffered by persons other than the said traveler;
    6. f. Exercise of public authority by the State or public institutions, such as confiscation, requisition, seizure, and demolition, except when such exercise has been done as necessary measures for fire extinction or evacuation;
    7. g. Defects in the Compensable Goods, except for defects that the traveler or the person taking care of the Compensable Goods on behalf of the traveler has not been able to detect even with considerable caution;
    8. h. Ordinary wear and tear, rust, mold, discoloration, damage by rats, vermiculation, etc. of the Compensable Goods;
    9. i. Mere external damage which does not disable the function of the Compensable Goods;
    10. j. Spill of liquid, which is the Compensable Goods, except for damage caused to other Compensable Goods as a result;
    11. k. Misplacement or loss of Compensable Goods; or
    12. l. Causes listed in Article 3, paragraph 1, items 9 through 12.
  2. In the case of an Organized Tour for the purpose of a Domestic Trip, in addition to the provisions of the preceding paragraph, we will not pay any Indemnity for Damage for damage resulting from the causes described in each of the following items:
    1. a. an Earthquake, volcanic eruption or tsunami; or
    2. b. Ancillary accidents occurring with the events described in the preceding item or accidents arising from the confusion of social order incidental to them.

(Cases Where Indemnity for Damage is not Paid (2))

Article 17-2

  1. We may not pay any Indemnity for Damage if the traveler has any reasons falling under any of the following items:
    1. a. If it is recognized that the traveler falls under the category of Antisocial Forces;
    2. b. If it is recognized that the traveler is involved in providing funds, etc. or providing convenience, etc.to Antisocial Forces;
    3. c. If it is recognized that the traveler unjustly uses Antisocial Forces;
    4. d. Where the traveler is a legal entity, if it is recognized that Antisocial Forces control the entity or are substantially engaged in its operation; or
    5. e. If it is recognized that the traveler has a socially condemnable relationship with Antisocial Forces.

(Compensable Goods and Its Scope)

Article 18

  1. The Compensable Goods will be limited to the personal belongings owned and carried by the traveler while participating in the Organized Tour.
  2. Notwithstanding the provision of the preceding paragraph, any item listed in the following items shall not be included in Compensable Goods:
    1. a. Cash, checks and other securities, documentary stamps, postage stamps, and the like
    2. b. Credit cards, coupons, airline tickets, passports and the like
    3. c. Manuscripts, specifications, designs, ledgers, and the like (including those recorded on recording media which can be directly processed by information equipment (computers and their peripherals such as terminals) such as magnetic tapes, magnetic disks, CD-ROMs, optical discs, etc.)
    4. d. Vessels (including yachts, motorboats and boats) and automobiles, motorized bicycles and their accessories
    5. e. Mountain climbing equipment, expedition equipment and the like
    6. f. Dentures, artificial limbs, contact lenses and the like
    7. g. Animals and plants
    8. h. Other items specified by our Company beforehand

(Amount of Damages and Amount of Indemnity Payable)

Article 19

  1. The amount of damages for which Indemnity for Damage is payable by us (hereinafter referred to as the "Amount of Damages") shall be determined on the basis of either the price of the Compensable Goods at the place and time when the damage was caused or the total amount of the repair fees required to restore the Compensable Goods to the state immediately preceding the occurrence of the damage plus the amount described in the next Article, paragraph 3, whichever is less.
  2. Where the Amount of Damages for one item or one pair of the Compensable Goods exceeds ¥100,000, we will consider the Amount of Damages of the Compensable Goods to be ¥100,000 and apply the provision of the preceding paragraph.
  3. The maximum amount of Indemnity for Damage payable by us shall be ¥150,000 per traveler per Organized Tour. However, if the Amount of Damages for a traveler does not exceed ¥3,000 for an accident, we will not pay any Indemnity for Damage.

(Prevention of Damage, etc.)

Article 20

  1. When the traveler has learned that damage has occurred to the Compensable Goods as provided in Article 16, he/she must implement the following measures:
    1. a. Make efforts to prevent and reduce the damage;
    2. b. Inform our Company without delay of the extent of the damage, an overview of the accident causing the damage, and whether the Compensable Goods damaged are subject to an insurance contract or not; and
    3. c. If the traveler is entitled to receive indemnity for damage from others, take necessary procedures to exercise his/her right.
  2. When the traveler has violated the preceding paragraph, item a, without justifiable cause, we will regard the balance remaining after deducting the amount considered preventable and reducible as the amount of damages, and when the traveler has violated the same paragraph, item b, we will not pay any Indemnity for Damage. Also, where the traveler has violated the same paragraph, item c, we will regard the balance remaining after deducting the amount considered receivable by exercising his/her right to obtain such an amount as the amount of damages.
  3. We will pay the following expenses:
    1. a. Expenses paid which we consider necessary or useful to prevent and reduce the damage prescribed in paragraph 1, item a; and
    2. b. Expenses required to take the procedures prescribed in paragraph 1, item c.

(Request for Payment of Indemnity for Damage)

Article 21

  1. When the traveler wishes to receive the Indemnity for Damage, he/she will be required to submit to us a bill requesting payment of the Indemnity for Damage on the form designated by us as well as the following documents:
    1. a. Certificate of the accident issued by the police or an alternative third party;
    2. b. Documents to certify the extent of the damage caused on the Compensable Goods; and
    3. c. Other documents requested by us.
  2. If the traveler has violated the provisions of the preceding paragraph, has knowingly made an untrue description on the documents submitted to us, or has forged or falsified those documents (to be considered likewise if he/she has had a third party commit these acts), we will not pay any Indemnity for Damage.

(In Cases Where There is an Insurance Contract)

Article 22

  1. If there exists an insurance contract which is due to pay insurance money for the damage described in Article 16, we may reduce the amount of Indemnity for Damage payable by us.

(Subrogation)

Article 23

  1. If the traveler has the right to claim compensatory damages against a third party for the Indemnity for Damage for which we are responsible to pay, such a right to claim compensatory damages shall be transferred to us within the limit of the amount of the Indemnity for Damage that we have paid to the traveler.

Schedule I (related to Article 5, item a)

Mountain climbing (which requires mountain climbing equipment such as ice axes, crampons, ropes, hammers), luging, bobsledding, skydiving, hang gliding, operating an ultra-light motorized plane (such as motorized hang gliders, micro-light planes, and ultra-light planes), flying a gyro plane, and other dangerous activities similar to these.

Schedule II (related to Article 7, paragraph l, paragraph 3, and paragraph 4)

1. Disorder of the Eyes
(1) When the eyesight of both eyes has been lost. 100%
(2) When the eyesight of one eye has been lost. 60%
(3) When the corrected eyesight of one eye has become 0.6 or less. 5%
(4) When the visual field of one eye has come to suffer from constriction (meaning where the visual field has become 60% or less of the total of the angle of the normal visual field). 5%
2. Disorder of the Ears
(1) When the hearing of both ears has been lost completely. 80%
(2) When the hearing of one ear has been lost completely. 30%
(3) When the hearing of one ear is not good enough to comprehend a normal speaking voice at a distance of 50 cm or more. 5%
3. Disorder of the Nose
When a significant disorder has been left in the function of the nose. 20%
4. Disorder of Mastication and Speech
(1) When the function of mastication and speech has been lost completely. 100%
(2) When a significant disorder has been left in the function of mastication and speech. 35%
(3) When a disorder has been left in the function of mastication and speech. 15%
(4) When 5 or more teeth have been chipped and lost. 5%
5. Deformities of Exterior Appearance (meaning the face, head and neck)
(1) When significant deformation has been left on the exterior appearance. 15%
(2) When deformation has been left on the exterior appearance (meaning such deformation as a cicatrix of 2cm in diameter, or a linear cicatrix of 3 cm long). 3%
6. Disorder of the Vertebral Column
(1) When a significant deformation or a significant disorder of movement has been left on the vertebral column. 40%
(2) When a disorder of movement has been left on the vertebral column. 30%
(3) When a deformation has been left on the vertebral column. 15%
7. Disorder of the Arm (the wrist joint and above) or the Leg (the ankle joint and above)
(1) When one arm or one leg has been lost. 60%
(2) When the function of two or three joints of the three major joints in an arm or leg has been lost completely. 50%
(3) When the function of one joint of the three major joints in an arm or leg has been lost completely. 35%
(4) When a disorder has been left in the function of one arm or one leg. 5%
8. Disorder of the Fingers
(1) When the thumb of one hand has been lost at or above the knuckle (interphalangeal joint). 20%
(2) When a significant disorder has been left in the function of the thumb of one hand. 15%
(3) When one of the fingers other than the thumb has been lost at or above the second knuckle (distal interphalangeal joint). 8%
(4) When a significant disorder has been left in the function of one of the fingers other than the thumb. 5%
9. Disorder of Toes
(1) When the first toe of one leg has been lost at or above the toe joint (interphalangeal joint). 10%
(2) When a significant disorder has been left in the function of the first toe of one leg. 8%
(3) When one of the toes other than the first toe has been lost at or above the second toe joint (distal interphalangeal joint). 5%
(4) When a significant disorder has been left in the function of one of the toes other than the first toe. 3%
10. In other cases where the traveler is not able to take care of himself/herself for the rest of his/her life due to the significant disorder of his/her body. 100%

Note: The word "above" used in the provisions of items 7 through 9 means the part of the body closer to the heart from the joint concerned.

Schedule III (related to Article 8, paragraph 2 item 2)

1. The corrected eyesight of both eyes has fallen to 0.06 or below.
2. The function of mastication and speech has been lost.
3. The hearing of both ears has been lost.
4. The function of all the joints of both upper limbs at or above the wrist joint have been lost.
5. The function of one lower limb has been lost.
6. Due to disorders of the internal organs in the chest and abdomen, the coordination of the body is limited mainly to routine actions at home, such as eating and washing the face.
7. Due to disorders of the nervous system or mind, the coordination of the body is limited mainly to routine actions at home, such as eating and washing the face.
8. Due to a coexisting disorder and other disorders of the above-mentioned parts of the body, the coordination of the body is limited mainly to routine actions at home, such as eating and washing the face.

Note: The word "above” used in the provision of item 4 means the part of the body closer to the heart from the joint concerned.

Arranged Tour Contract Part

Chapter 1-General Provisions

(Scope of Application)

Article 1

  1. The Arranged Tour Contract (defined in Article 2) to be executed between our Company and the traveler shall be based on the general conditions set forth herein (hereinafter referred to as the “General Conditions”). Any matter not stipulated in the General Conditions shall be governed by ordinance or generally established practice.
  2. Notwithstanding the provisions of the preceding paragraph, where we execute a special contract (hereinafter referred to as the “Special Contract”) with the traveler in writing without violating the relevant laws and harming the interests of the traveler, such a Special Contract shall be given priority.

(Definition of Terminology)

Article 2

  1. In the General Conditions, “Arranged Tour Contract” or, within this Part, “Contract” shall mean a contract under which we undertake, at the request of the traveler, to make arrangements for the traveler by representing him/her, acting as his/her intermediary, or playing an introductory role, so that he/she may be provided with transportation, accommodation, and other travel-related services offered by transportation and accommodation facilities, etc. (hereinafter referred to altogether as the “Tour Service”).
  2. In the General Conditions, “Domestic Trip” shall mean trips conducted only within Japan, and “Overseas Trip” shall mean trips other than Domestic Trips.
  3. In the General Conditions, “Tour Price” shall mean the expenses paid by us for fares, accommodation charges, and other expenses payable to transportation and accommodation facilities, etc. in arranging the Tour Service, and the handling charges for travel services prescribed by us (excluding handling charges for alteration and cancellation procedures).
  4. In this Part, “Communication Contract” shall mean the Arranged Tour Contract concluded upon our acceptance of an application made via telephone, mail, facsimile, the Internet or other means of communication with a card member of a credit card company affiliated with us (hereinafter referred to as the “Partner Company”), under which the traveler consents in advance to the settlement of claims or obligations relating to the Tour Price, etc. based on the Arranged Tour Contract in accordance with the card membership rules separately stipulated by the Partner Company on or after the date when such claims or obligations are to be performed, and under which the Tour Price, etc. shall be paid by the method specified in Article 16, paragraph 2 or paragraph 5.
  5. In the General Conditions, “Date Card Used” shall mean the date when the traveler or our Company is required to perform the obligation to pay or refund the Tour Price, etc. pursuant to the Arranged Tour Contract.

(Termination of Liability for Arrangements)

Article 3

  1. When we have made arrangements for the Tour Service with the care of a good manager, the fulfillment of our liability based on the Arranged Tour Contract shall terminate. Therefore, even if contracts are not executed with transportation and accommodation facilities, etc. due to such causes as capacity fully filled, shutdown, inappropriate condition, etc., when we have fulfilled our obligations, the traveler will be required to pay to us the handling charge of the Tour Service set by us (hereinafter referred to as the "Handling Charge”). Where a Communication Contract has been executed, the Date Card Used will be the date on which we inform the traveler that we have not been able to execute a contract with the transportation and accommodation facilities, etc. to provide Tour Services.

(Reservation Agents)

Article 4

  1. We may engage other travel agents, professional arrangers, or other helpers inside and outside Japan in order to have them make arrangements in whole or in part on our behalf to implement the Arranged Tour Contract.

Chapter 2 - Execution of the Contract

(Subscription for the Contract)

Article 5

  1. The traveler who intends to execute an Arranged Tour Contract with us will be required to fill in specified particulars on the application form prescribed by us and submit it to us together with the subscription fee that we have separately specified (hereinafter referred to as the “Application Fee”).
  2. Notwithstanding the provision of the preceding paragraph, the traveler who intends to execute a Communication Contract with us will be required to notify us of his/her membership number and the content of the Tour Service to be subscribed.
  3. The Application Fee specified in paragraph 1 will be treated as part of the money payable to us by the traveler,such as the Tour Price or cancellation fee.

(Refusal of the Execution of the Contract)

Article 6

  1. We may not agree to execute an Arranged Tour Contract in any one of the following cases:
    1. a. Where the Communication Contract is intended to be executed, and the traveler is unable to settle, in whole or in part, the liability related to his or her Tour Price, etc. as stipulated in the card membership rules of the Affiliated Company. Such reasons may be due to, but not limited to, the credit card as held by the traveler in question, being found to be invalid;
    2. b. Where the traveler is recognized as a gang member, an associate gang member, a person or a company related to crime syndicates, a corporate racketeer or any other antisocial forces;
    3. c. Where the traveler made a demand to us using forceful behaviors, made unjust claims to us, made use of threatening acts or statements or violent acts or behavior in connection with any transaction between the parties, or made use of other acts or behavior equivalent to these;
    4. d. Where the traveler committed acts which may damage our credibility or obstruct our business by spreading false rumors, by using fraudulent means, or by force, or by other acts or behavior equivalent to these; or
    5. e. Where there is an inconvenience related to our business.

(Time of the Execution of the Contract)

Article 7

  1. The Arranged Tour Contract will be executed when we have accepted the execution of the Contract and have received the Application Fee specified in Article 5, paragraph 1.
  2. Notwithstanding the provision of the preceding paragraph, the Communication Contract shall be executed when we have sent out a notice to the effect that we accept the application described in Article 5, paragraph 2. However, in the case that an Electronic Consent Notice is sent out under the said Contract, the Contract will be considered executed when the said notice reaches the traveler.

(Special Rules Related to the Execution of the Contract)

Article 8

  1. Notwithstanding the provision of Article 5, paragraph 1, we may execute the Arranged Tour Contract merely by accepting the execution of the Contract under a Special Contract entered into in writing without receiving payment of the Application Fee.
  2. In the case of the preceding paragraph, the time of the execution of the Arranged Tour Contract shall be stated in the document described in the preceding paragraph.

(Special Rules Related to Tickets and Accommodation Coupons, etc.)

Article 9

  1. Notwithstanding the provisions of Article 5, paragraph 1 and the preceding Article, paragraph 1, we may accept subscription orally when the Arranged Tour Contract, with the purpose to only arrange for transportation services or accommodation services, requires us to deliver a document indicating the right to receive the offering of the said Tour Service in exchange for the Tour Price.
  2. In the case of the preceding paragraph, the Arranged Tour Contract shall be executed when we accept the execution of the Contract.

(Contract Document)

Article 10

  1. Promptly after the execution of the Arranged Tour Contract, we will deliver to the traveler a document that describes particulars concerning the itinerary, content of the Tour Service, the Tour Price, other conditions of the Tour, as well as matters concerning our Company's responsibility (hereinafter referred to as the "Contract Document"). There are cases, however, where we do not deliver the said Contract Document when we deliver a document indicating the right to receive all the Tour Service, such as transportation tickets, accommodation coupons and other services which we have arranged.
  2. Where we have delivered the Contract Document described in the preceding paragraph, the scope of the Tour Service for which we will be responsible to arrange for under the Arranged Tour Contract will be as stated in the said Contract Document.

(Method of Utilizing Telecommunication Technology)

Article 11

  1. Instead of physically delivering to the traveler the document or the Contract Document to be delivered at the time when the traveler is about to execute the Arranged Tour Contract which describes details such as the itinerary, content of the Tour Service, the Tour Price, other conditions of the Tour, and matters regarding our responsibility, when we have provided the traveler, with his/her prior consent, with such details to be described in the said document (hereinafter referred to in this Article as the "Described Details") by means of utilizing telecommunications technology, we will confirm that the Described Details have been recorded on a file as equipped in the communications equipment used by the traveler.
  2. In the case of the preceding paragraph, when the communications equipment used by the said traveler is not equipped with a file for recording the Described Details, we will record the Described Details on a file (confined for exclusive use of said traveler) as equipped in the communications equipment used by us, and confirm that said traveler has viewed the Described Details.

Chapter 3 - Alteration and Cancellation of the Contract

(Alteration of Content of Contract)

Article 12

  1. The traveler may request us to change the content of the Arranged Tour Contract, such as itinerary, content of Tour Service, and other conditions of the Arranged Tour Contract, etc., in which case we will try to accommodate the traveler's request to the extent possible.
  2. Where the content of the Arranged Tour Contract is changed at the request of the traveler pursuant to the preceding paragraph, the traveler will be required to bear the cancellation fees and penalty charges payable to the transportation and accommodation facilities, etc. and other expenses required to change arrangements, where arrangements already made are being cancelled, and in addition, the traveler will be required to pay to us our prescribed handling charge for the changes. Furthermore, the increase or decrease of the Tour Price arising from such changes of the content of the Arranged Tour Contract shall be borne by the traveler.

(Discretionary Cancellation by the Traveler)

Article 13

  1. The traveler may cancel the Arranged Tour Contract in whole or in part at any time.
  2. When the Arranged Tour Contract has been cancelled pursuant to the provision of the preceding paragraph, the traveler will be required to pay the cancellation fee, penalty charge, and other expenses already paid or payable to the transportation and accommodation facilities, etc., as well as the handling charge for the cancellation as prescribed by our Company as well as the handling charge that we were to receive, in return for the Tour Service already received, or for the Tour Service not yet received.

(Cancellation Due to Causes Attributable to the Traveler)

Article 14

  1. We may cancel the Arranged Tour Contract in one of the following instances:
    1. a. If the traveler does not pay the Tour Price by the specified due date;
    2. b. Where the Communication Contract has been executed, but the traveler has become unable to settle his/her liability related to the Tour Price, etc. in whole or in part according to the membership rules of the Affiliated Company, due to such causes as the credit card held by the traveler becoming invalid; or
    3. c. When it is found that the traveler falls under any of Article 6, items b through d.
  2. When the Arranged Tour Contract has been cancelled pursuant to the provision of the preceding paragraph, the traveler will be required to bear the cancellation fee, penalty charge, and other expenses already paid or payable to the transportation and accommodation facilities, etc. for the Tour Service not yet received, and in addition, to pay to us the handling charge for the cancellation procedures as prescribed by our Company as well as the handling charge that our Company would have received.

(Cancellation Due to Causes Attributable to Our Company)

Article 15

  1. When the arrangement for the Tour Service become impossible due to causes attributable to us, the traveler may cancel the Arranged Tour Contract.
  2. When the Arranged Tour Contract has been cancelled pursuant to the provision of the preceding paragraph, we will reimburse to the traveler the Tour Price already received, after deducting the expenses already paid to the transportation and accommodation facilities, etc. in return for the Tour Service already received by the traveler, as well as the expenses payable after the cancellation for the Tour Service already received.
  3. The provision of the preceding paragraph will not prevent the traveler from claiming compensatory damages against us.

Chapter 4 - Tour Price

(Tour Price)

Article 16

  1. The traveler will be required to pay the Tour Price no later than the period prescribed by our Company which is prior to the start of the Tour.
  2. When the Communication Contract has been executed, we will receive payment of the Tour Price by using the card of the Affiliate Company without obtaining the traveler's signature on the voucher prescribed by us, in which case the Date Card Used shall be considered the date when we have informed the traveler of the content of the Tour Service determined by us.
  3. We may change the Tour Price prior to the start of the Tour, when changes in the Tour Price have occurred caused by revisions to the fares and charges of transportation and accommodation facilities, etc., changes in foreign exchange rates, etc.
  4. In the case of the preceding paragraph, the increase or decrease of the Tour Price shall be borne by the traveler.
  5. When we have executed the Communication Contract with the traveler, and expenses payable by the traveler have accrued under the provisions of Chapter 3 and Chapter 4, we will receive payment of the said expenses by using the card of the Affiliate Company without obtaining the traveler's signature on the prescribed voucher. In this case, the Date Card Used shall be considered the date when we inform the traveler of the amount of the expenses payable to us by the traveler or the amount reimbursable by us to the traveler. However, where we have cancelled the Arranged Tour Contract pursuant to the provision of Article 14, paragraph 1, item b, the traveler will be required to pay to us the expenses, etc. payable to us by the traveler by no later than the date set by us using the method prescribed by us.

(Settlement of the Tour Price)

Article 17

  1. Where the amount of the expenses paid by us to the transportation and accommodation facilities, etc. to arrange for the Tour Service, which is to be borne by the traveler, and the handling charge (hereinafter referred to collectively as the “Tour Price Settled”) does not agree with the amount we have already received as the Tour Price, we will settle the Tour Price promptly after the Tour finishes, in accordance with the provisions of the following two paragraphs.
  2. If the Tour Price Settled exceeds the amount already received by us as the Tour Price, the traveler will be required to pay the difference to us.
  3. If the Tour Price Settled is less than the amount already received by us as the Tour Price, we will reimburse the difference to the traveler.

Chapter 5 - Arrangement for Organizations and Groups

(Arrangement for Organizations and Groups)

Article 18

  1. We will apply the provisions of this Chapter to the execution of the Arranged Tour Contract where we have received subscriptions from two or more travelers who are to travel the same route at the same time, by appointing a responsible person to represent them (hereinafter referred to as the "Contract Representative”).

(Contract Representative)

Article 19

  1. Unless a Special Contract is made, we will consider the Contract Representative as the person holding all the power of representation concerning the execution of the Arranged Tour Contract for the travelers who compose his/her organization or group (hereinafter referred to as the ''Constituent Members”), and we will conduct all transactions concerning the tour business related to the said organization or group and the business specified in Article 22, paragraph 1 with the Contract Representative.
  2. The Contract Representative will be required to submit a list of the Constituent Members or inform us of the number of the Constituent Members by the date set by us.
  3. We will not be held responsible for any liability or obligation to the Constituent Members which the Contract Representative currently assumes or is expected to assume in the future.
  4. Where the Contract Representative does not accompany his/her organization or group, one of the Constituent Members appointed by the Contract Representative beforehand shall be considered by us as the Contract Representative after the start of the Tour.

(Special Rules for the Execution of the Contract)

Article 20

  1. Notwithstanding the provision of Article 5, paragraph 1, when we execute the Arranged Tour Contract with the Contract Representative, we may accept the execution of the Arranged Tour Contract without receiving payment of the Application Fee.
  2. When we execute the Arranged Tour Contract with the Contract Representative without receiving payment of the Application Fee under the provision of the preceding paragraph, we will deliver to the Contract Representative a document stating to that effect, and the Arranged Tour Contract will be considered to be executed upon our delivery of said document.

(Change of Constituent Members)

Article 21

  1. When the Contract Representative has expressed a wish to change some of the Constituent Members, we will accommodate his/her wish to the extent possible.
  2. The increase or decrease of the Tour Price arising from the change described in the preceding paragraph and the expenses required for the said change shall be borne by the Constituent Members.

(Escort Service)

Article 22

  1. We may provide escort services at the request of the Contract Representative by having a tour escort accompany the organization or group.
  2. In general, the content of the escort service to be performed by the tour escort will be services required for conducting the Tour of the organization or group as a group according to the itinerary determined beforehand.
  3. In general, the service hours during which the tour escort will provide the escort services will be from 8:00 to 20:00 hours local time.
  4. When we offer escort services, the Contract Representative will be required to pay to us our prescribed escort service charge.

Chapter 6 - Responsibility

(Responsibility of Our Company)

Article 23

  1. In the course of implementing the Arranged Tour Contract, we will be responsible for compensating for damage caused to the traveler by willful misconduct or negligence by our Company or by our agent who has been engaged by us to make arrangements on our behalf under the provision of Article 4 (hereinafter referred to as the "Reservation Agent"), but only if notice has been given to us within two years from the day immediately following the day when the said damage occurred.
  2. Where the traveler has suffered damage due to causes beyond the control of our Company or our Reservation Agent, such as acts of God, acts of war, civil commotion, suspension of Tour Services by transportation and accommodation facilities, etc., orders from government and other public agencies, and other such causes, we will not be held responsible to indemnify, except in the case of the preceding paragraph.
  3. With regards to damage caused to baggage as described in paragraph 1, notwithstanding the provision of the said paragraph, we will indemnify up to the maximum amount of ¥150,000 per traveler (except where the said damage has been caused by us by willful misconduct or gross negligence), only if we have been notified of the said damages within 14 days in the case of a Domestic Trip and within 21 days in the case of an Overseas Trip, respectively, from the day immediately following the day when the said damage occurred.

(Responsibility of the Traveler)

Article 24

  1. If we suffer damage due to the willful misconduct or negligence of the traveler, the said traveler will be required to compensate us for the said damage.
  2. When the traveler executes the Arranged Tour Contract, the traveler will be required to make efforts to understand the content of the Arranged Tour Contract, such as the rights, obligations, etc. of the traveler, by utilizing the information provided by us.
  3. Should the traveler realize that the Tour Service being offered differs from that as stated in the Contract Document after the Tour starts, in order for the traveler to smoothly receive the Tour Service as described in the Contract Document, the traveler will be required to report promptly to us, our Reservation Agent, or the provider of the said Tour Service at the location that is being toured.

Chapter 7 - Compensation Business Guarantee Bonds (If a Security Member of the Association of Travel Agents)

(Compensation Business Guarantee Bonds)

Article 25

  1. We are a Security Member of the Japan Association of Travel Agents (located at located at 3-3 Kasumigaseki 3-chome, Chiyoda-ku, Tokyo).
  2. The traveler or Constituent Member, who has executed the Arranged Tour Contract with us, is entitled to be reimbursed from compensation business guarantee bonds as deposited by the Japan Association of Travel Agents as described in the preceding paragraph, up to the maximum amount of 70 million yen in conjunction with claims arising from said transaction.
  3. As we have paid our share of the compensation business guarantee bonds to the Japan Association of Travel Agents, in accordance with the provision of Article 49, paragraph 1 of the Travel Agency Law, we have not deposited the business guarantee bonds pursuant to Article 7, paragraph 1 of the Travel Agency Law.

Filing of Complaints

In the event that a traveler has a complaint concerning travel services conducted by the Company and such complaint cannot be resolved between the parties concerned, the traveler may file an application with the association listed below to seek assistance in resolving the matter.

Details
Name: Japan Association of Travel Agents (General Incorporated Association)
Address: 3-3-3 Kasumigaseki, Chiyoda-ku, Tokyo, Japan
Telephone: 03-3592-1266

Terms and Conditions For Domestic Agent-Organized Tours(Departures on or after June 16, 2023 – For online sales)

Please be sure to read the travel terms and conditions document before applying for the tour.

1. The Significance of These Travel Terms and Conditions

These travel terms and conditions shall be part of the explanatory documents regarding the terms and conditions of business as stipulated in Article 12-4 of the Travel Agency Law and part of the contract document as stipulated in Article 12-5 of the same law.

2. Agent-Organized Tour Contract

  1. This tour is planned and conducted by Odakyu Electric Railway Co., Ltd. (hereinafter, the "Company"), and customers participating in this tour will enter into an agent-organized tour contract (hereinafter, the "travel contract") with the Company.
  2. The Company shall make arrangements and assume responsibility for managing the itinerary so that the customer may receive transportation, accommodation, and other services related to the tour (hereinafter, "Travel Services") as provided by transportation and accommodation agencies, etc., in accordance with the itinerary specified by the Company.
  3. The details and conditions of the travel contract shall be set forth on the Hakone Trip website  (hereinafter, the "Website"), pamphlets, etc., this terms and conditions document, and the final documents to be delivered prior to departure. Any matters not stipulated in this terms and conditions document shall be handled in accordance with the agent-organized tour contract section of the Company's travel business terms and conditions (hereinafter, the "Company Terms and Conditions"). The Company Terms and Conditions can be viewed on the Website.

3-1. Travel Application and Time of Contract Establishment

  1. After entering the required information on the Website, please submit the application along with the application fee (the full amount for the trip) as indicated on the Website or pamphlet. After the Company accepts the conclusion of the contract and receives the application fee (the full amount for the trip), the travel terms and conditions under the communication contract in Paragraph 24 will apply, and the travel contract will be established in accordance with Paragraph 24 (3).
  2. The Company will accept reservation applications for travel contracts via the Internet, and application fees (the full amount for the trip) must be paid at the time of application. Without payment of the application fee (the full amount for the trip), the Company deems no application had ever been made.
  3. When the Company receives a travel application from a person responsible for the contract as a representative of travelers comprising an organization or group, the Company shall deem that the representative has the right of representation for all matters concerning the conclusion and cancellation of the contract, etc.
  4. The person responsible for the contract is required to enter the names, dates of birth, etc., of the members of the group at the time of application. The person responsible for the contract shall obtain the consent of each member of the group for the provision of information to a third party in accordance with the provisions of Paragraph 26.
  5. The Company shall not be liable for any debt or obligation that the person responsible for the contract has incurred or may incur in the future.
  6. If the person responsible for the contract does not accompany the organization/group, we will deem a member appointed in advance by the person responsible for the contract to be the person responsible for the contract after the commencement of the trip.

3-2. Waiting List Policy

No waiting list will be available.

4. Application Terms and Conditions

  1. Persons under 18 years of age must have the consent of a person with parental authority. In addition, persons under 15 years old as of the start of the trip must be accompanied by a parent or guardian.
  2. For trips for which special conditions for participation are specified, the Company reserves the right to deny participation to any participant whose gender, age, qualifications, abilities, or other conditions do not meet the conditions specified by the Company.
  3. The Company may deny participation to any customer who is found to be a member of an organized crime group, a person related to an organized crime group, or any other anti-social force.
  4. The Company may deny participation to any customer who makes violent or unreasonable demands or uses threatening language or violence in connection with any transaction with the Company.
  5. The Company may deny participation to any customer who spreads false rumors or uses deception or force to damage the Company's credibility or obstruct its business.
  6. If you have health issues, use a wheelchair or other equipment, have a mental or physical disability, have food or animal allergies, are or might be pregnant, are traveling with an assistance dog for the physically disabled (guide dog, hearing dog, or service dog), or need other special cares, please inform us of any special needs at the time of application (please inform us immediately if you have any of these conditions after the travel contract has been established).
  7. When we receive requests prescribed in the preceding item, we will comply with such requests to the extent possible and reasonable. In such cases, we may inquire about the customer's situation and necessary measures or ask the customer to submit such information in writing.
  8. In order to ensure the safe and smooth operation of the tour, the Company may require that the customer be accompanied by a caregiver or companion, submit a medical certificate from a physician, or change a part of the course, etc. In addition, if we are unable to arrange for the requested measures, we may refuse the application for the travel contract or cancel the travel contract. In principle, the customer shall bear the cost of any special measures taken by the Company at the customer's request.
  9. If the Company deems that the customer is in need of medical diagnosis or treatment due to illness, injury, or other reasons while traveling, the Company will take necessary measures to ensure the smooth implementation of the tour. Any associated costs shall be borne by the customer.
  10. In principle, separate excursions at the customer's convenience will not be permitted. However, depending on the course, separate excursions may be accepted under different conditions.
  11. The Company may deny participation to any customer who is deemed likely to cause inconvenience to other customers or interfere with the smooth implementation of the group tour.
  12. The Company reserves the right to deny an application for other business reasons.

5. Delivery of the Contract Document and Confirmation Documents

  1. Upon conclusion of the travel contract, the Company shall promptly deliver to the customer the “Terms and Conditions Document,” a contract document describing the itinerary, travel service details, other tour conditions, and matters concerning the responsibilities of the Company, on “My Page” on the Website.
  2. With the prior consent of the customer, the Company shall deliver to the customer the “Terms and Conditions Document,” a contract document describing the itinerary, details of the travel services, other tour conditions, and matters concerning the responsibilities of the Company, on “My Page” on the Website instead of a confirmation document.
  3. As a supplementary document to the contract document mentioned in (1) above, the Company will provide the customer with confirmation of the time and place of the meeting, transportation, accommodation, etc., on “My Page” on the Website at least one day before the start of the trip. However, when the application is made seven days or less before the start of the trip, the information may be provided on the start date of the trip. (Depending on the travel product applied for, the information may be delivered by postal mail, e-mail, etc.)

6. Payment of Travel Fee

The full amount of the travel fee must be paid at the time of application.

7. About Travel Fees

  1. Unless otherwise noted, participating customers who are 12 years of age or older will be charged the adult price, and those who are six years of age or older (3 years of age or older for courses using airplanes) but younger than 12 years of age will be charged the child price.
  2. The tour fee is indicated for each course. Please confirm the tour fee by the departure date and the number of travelers.
  3. The “travel fee” is the basis for calculating the “application fee,” “cancellation fee,” “breach of contract penalty,” and “change compensation.” The “travel fee” in advertisements, on the Website, or a pamphlet is calculated as follows: “the amount indicated as the travel fee (or basic fee)” plus “the amount indicated as additional fees” minus “the amount indicated as the discount.”

8. Items Included in the Travel Fee

  1. Fares and expenses for the transportation specified in the itinerary (standard seat or economy class unless otherwise noted), accommodation, meals, entrance and admission fees, etc., and consumption tax and other taxes.
  2. Expenses for tour guide on courses accompanied by tour guide and gratuities necessary for group activities.
  3. Other items indicated as being included in the travel fee on the Website or pamphlet. In principle, no refunds will be given for any of the above expenses, even if some items are not used according to the customer's convenience.

9. Items Not Included in the Travel Fee

he travel fee does not include any expenses other than those listed in items (1) through (3) of the preceding Paragraph. Some examples are listed below.

  1. Excess baggage charges (for baggage over the specified weight, size, or quantity)
  2. Hot spring tax and accommodation tax when using accommodation facilities, airport facility charges, etc. (Unless otherwise specified on the Website, pamphlet, etc.)
  3. Personal expenses such as laundry, telephone charges, additional food and beverages, etc., and related taxes and service charges
  4. Fees for optional tours (excursions separately charged) that are participated only by those who wish
  5. Additional fares and fees charged by transportation companies (e.g., fuel surcharges)
  6. Costs for transportation and lodging between home and the departure/arrival points.

10. Additional Fees

“Additional fees” referred to in Paragraph 7 shall refer to the following fees. (Unless indicated in advance as being included in the travel fee)

  1. Additional charges for upgrading the type of hotel or room, which is referred to as an “upgrade plan” on the Website, pamphlets, etc.
  2. The difference in cost of a “plan with meals,” etc., with a “plan without meals,” etc., considered as the base
  3. Additional charges for extended hotel accommodation, which is referred to as an “extended stay plan” on the Website, pamphlets, etc.
  4. Fare difference for change of airline seat class, which is referred to as “super seat surcharge” on the Website, pamphlets, etc.
  5. Other items referred to as “xxxx surcharge” on the Website, pamphlet, etc. (including straight check-in surcharge and the additional fee in case the Company indicates on the Website, pamphlet, etc., that it accepts the request to designate an airline)

11. Changes to Contents of the Travel Contract

Even after the conclusion of the travel contract, the Company may change the itinerary and the details of the travel services in order to ensure the safe and smooth implementation of the tour when it is unavoidable due to a natural disaster, war, riot, suspension of transportation or accommodation services, order by government authorities, provision of transportation services that differ from the original plan, or other reasons beyond the Company's control, after explaining to the customer in advance at the earliest opportunity the reasons why the situation is beyond the Company's control and the cause-and-effect relationship with the event in question. However, when unavoidable due to an emergency, we will provide an explanation after the change has been made.

12. Change in Travel Fees

The Company will not change the travel fee, additional fees, or discounts after the conclusion of the travel contract, except in the following cases.

  1. In the event that the fares and costs of the transportation services to be used are revised substantially beyond what is normally expected due to changes in economic conditions, etc., the Company will change the travel fee by the amount of the difference between the revised costs and the original travel fee. However, if the travel fee is to be increased, the Company will notify the customer at least 15 days prior to the day before the start of the trip.
  2. In the event of a substantial reduction in the applicable fares and costs as provided in (1) of this Paragraph, we will reduce the travel fee by the amount of such reduction as stipulated in (1) of this Paragraph.
  3. If the cost of the tour is reduced due to a change in the tour details, the Company will reduce the travel fee by the amount of such change.
  4. If the contents of the tour are changed in accordance with Paragraph 11 and the expenses required for the operation of the tour (including cancellation fees, breach of contract penalties, and other expenses already paid or to be paid for travel services not provided due to such change in the details of the contract) increase, the Company shall change the tour fee by the difference between the two prices, except for cases in which the change is due to a shortage of seats, rooms, or other facilities of a transportation or accommodation facility, etc., while services are still being provided.
  5. When the Company has stated on its Website, pamphlet, etc., that the travel fee varies depending on the number of persons using the transportation and accommodation facilities, etc., and, after the conclusion of the tour contract, the number of persons in question changes for reasons not attributable to the Company, the Company will change the travel fee within the scope stipulated in the contract document.

13. Substitution of Customers

Customer substitution is not permitted.

14. Cancellation Fee

  1. If the customer cancels the trip for their own convenience after the conclusion of the travel contract, the customer will be charged the cancellation fee indicated on the reservation confirmation screen and on “My Page.”
  2. If the customer changes the content of the application for their own convenience, it will be considered as a cancellation of the entire trip, and the prescribed cancellation fee will be charged. (Even if only some of the participants in a group cancel, the applications of everyone on the reservation record will be canceled.)

15. Cancellation Before the Start of the Trip

  1. Customer's Right to Cancel
    1. [1] The customer may cancel the travel contract at any time by paying the cancellation fee stated on the Website, pamphlet, etc. However, requests for contract cancellation will only be accepted during the business hours of the place of application.
    2. [2] The customer may cancel the travel contract without a cancellation fee in the following cases.
      1. a. When the details of the travel contract have been changed; however, this is limited to cases where the contract changes are those listed in the left column of the table in Paragraph 23 or other important changes.
      2. b. When the tour fee has been increased or revised pursuant to Paragraph 12 (1).
      3. c. In the event of a natural disaster, war, riot, suspension of the provision of tour services by a transportation, accommodation agency, etc., orders from government authorities, or other reasons that make or are extremely likely to make it impossible to operate the trip safely and smoothly.
      4. d. When the Company has not delivered the confirmation document set forth in Paragraph 5 (3) to the customer by the date specified in that Paragraph.
      5. e. When it becomes impossible for the Company, for reasons attributable to the Company, to operate the trip in accordance with the itinerary described on the Website or pamphlet.
  2. The Company's Right to Cancel
    1. [1] The Company may cancel the travel contract in the following cases.
      1. a. When it becomes clear that the customer does not meet the participation conditions for the trip, such as gender, age, qualifications, abilities, or other conditions specified in advance by the Company.
      2. b. When it is found that the customer falls under any of (3) through (5) in Paragraph 4.
      3. c. When the customer is found to be unable to undertake the trip due to illness, absence of a necessary caregiver, or other reason.
      4. d. When it is found that the customer is likely to cause inconvenience to other customers or interfere with the smooth operation of the group tour.
      5. e. When the customer makes a request that would impose an unreasonable burden in relation to the details of the contract.
      6. f. When the number of customers is fewer than the minimum number of participants indicated on the Website or in the pamphlet. In such cases, we will give notice of cancellation of the trip at least 13 days prior to the day before the start of the trip (3 days prior to the start of the day trip in the case of one-day tours).
      7. g. When the conditions for the trip as specified in advance by the Company are not fulfilled, or there is an extremely high risk that they will not be fulfilled, such as insufficient snowfall for a skiing trip.
      8. h. In the event of a natural disaster, war, riot, suspension of the provision of tour services by a transportation, accommodation agency, etc., orders from government authorities, or other reasons not attributable to the Company that make or are extremely likely to make it impossible to operate the trip safely and smoothly according to the schedule described on the Website or pamphlet.
    2. [2] When the Company cancels the tour contract pursuant to (2)[1] of this Paragraph, the Company will refund the full amount of the tour fee already collected.

16. Cancellation After the Start of the Trip

  1. Customer's Right to Cancel
    1. [1] If the customer leaves the trip for their own reasons, it will be regarded as a waiver of the customer's right, and no refund will be given.
    2. [2] If the travel services described on the website or pamphlet cannot be provided due to reasons not attributable to the customer, the customer may cancel the contract for the portion of the travel service provision that has become impossible without payment of a cancellation fee.
    3. [3] In the case of (1)[2] of this Paragraph, the Company shall refund the customer the amount of the travel fee pertaining to the portion of the travel services that the customer can no longer receive. However, if such an event is not due to reasons attributable to the Company, the Company shall refund the customer the amount of the travel fee minus the amount pertaining to cancellation fees, breach of contract penalties, and other expenses already paid or to be paid for the travel services in question.
  2. The Company's Right to Cancel
    1. [1] In the following cases, the Company may cancel part of the travel contract after explaining the reason to the customer in advance.
      1. a. When the customer is found to be unable to continue the trip due to illness, absence of a necessary caregiver, or other reasons.
      2. b. When it is found that the customer falls under any of (3) through (5) in Paragraph 4.
      3. c. When the customer disobeys the Company's instructions given by tour guides or other persons to ensure the safe and smooth operation of the tour, disturbs the orderly conduct of the group tour by assaulting or intimidating such persons or other persons accompanying the customer, thereby interfering with the safe and smooth operation of the tour.
      4. d. In the event of a natural disaster, war, riot, suspension of the provision of tour services by a transportation, accommodation agency, etc., orders from government authorities, or other reasons not attributable to the Company that make it impossible to continue the trip.
    2. [2] Effect of Cancellation and Refunds
      When the Company cancels the travel contract for the reasons stated in (2)[1] of this Paragraph, any cancellation fee, breach of contract penalty, or other nominal charges already paid or payable to the providers of the tour services that were not provided due to the cancellation of the contract shall be borne by the customer. In such a case, the Company shall refund the portion of the travel fee which relates to travel services that the customer has not yet received minus any cancellation fee, breach of contract penalty, or other nominal charges already paid or payable by the Company to the relevant travel service providers.
    3. [3] When the Company cancels the travel contract based on (2)[1] a or d of this Paragraph, the Company will, at the customer's request, make necessary arrangements for the customer to return to the place of departure at the customer's expense.
    4. [4] When the Company cancels the travel contract pursuant to (2)[1] of this Paragraph, the contractual relationship between the Company and the customer will be effectively dissolved for the future only. In other words, the Company's obligations with respect to the tour services already received by the customer shall be deemed to have been effectively fulfilled.

17. Travel Fee Refunds

  1. If the Company has reduced the travel fee pursuant to the provisions of (2), (3), or (5) of Paragraph 12 or if the customer or the Company has canceled the travel contract pursuant to Paragraphs 14 through 16, and if there is any amount to be refunded to the customer, the Company shall refund the relevant amount within seven days from the day following the cancellation in the case of a refund due to cancellation before the start of the trip. In the case of a refund due to a reduction in the travel fee or cancellation after the start of the trip, the Company will refund the relevant amount to the customer within 30 days from the day following the date of termination of the trip as stated on the Website or pamphlet.
  2. The provisions of (1) of this Paragraph shall not preclude the customer or the Company from exercising the right to claim compensation for damages pursuant to the provisions of Paragraph 19 (the Company's Responsibility) or 21 (Customer Responsibility).
  3. The customer must submit a request for a refund to the point of application within one month of the departure date.
  4. Regarding trips for which coupons were provided, the provided coupons are required. If coupons are not submitted, it may not be possible to refund the travel fee.

18. Tour Guides

  1. “Accompanied by a Tour Guide”
    A tour guide will accompany the tour for the entire itinerary of the indicated course. In principle, the services to be provided by the tour guide shall be those necessary for the smooth implementation of the itinerary as specified in the contract document. During the trip, customers are required to follow the instructions of the tour guide for the smooth implementation of the itinerary and safety. In principle, tour guides are on duty from 8:00 a.m. to 8:00 p.m. In addition, in accordance with the Labor Standards Law, the tour guide will take a certain amount of rest time during the trip.
  2. “Accompanied by a Local Tour Guide”
    In principle, a local tour guide will accompany the tour from arrival at the destination until departure for the indicated course. The duties of the local tour guide will be the same as those of the tour guide described in (1) of this Paragraph.
  3. “Local Staff Guidance”
    No tour guide will accompany the indicated course, but a local staff member will perform the duties necessary to facilitate the trip.
  4. For personal plans, there will be no tour guide accompanying. For trips not accompanied by tour guides, we ask that the customer manage their own itinerary. The Company will provide the coupons necessary to receive travel services, and the customer will be responsible for the arrangements necessary to receive such services. If transportation services are canceled, or if you need to cancel your trip suddenly at your convenience, please contact the place of application. If it is not possible to contact the place of application because it is closed or outside of business hours, please contact the remaining service providers (hotels, transportation providers, etc.) yourself to cancel the trip and process the cancellation. Please note that failure to carry out the cancellation notification and procedures will be considered a waiver of your rights, and you will not be entitled to any refund.
  5. In the event that a change to the services is required due to bad weather or other reasons on parts of the trip not accompanied by a local tour guide and where a local staff member is not on duty, the customer is responsible for making any necessary arrangements and carrying out the necessary procedures for alternative services.

19. The Company's Responsibilities

  1. In the event that, in the performance of an agent-organized tour contract, the Company or any person whom the Company has had make arrangements on the Company's behalf causes damage to the customer, either intentionally or through negligence, the Company shall compensate the customer for such damage. However, this shall only apply if the Company is notified within two years from the day following the occurrence of the damage.
  2. In the event that the customer suffers damage due to any of the following reasons, in principle, the Company shall not be liable for the damage as provided for in (1) of this Paragraph.
    1. [1] Natural disaster, war, riot, or any resulting change in the itinerary or cancellation of the trip
    2. [2] Damage caused by accident or fire involving transportation, accommodation facilities, etc.
    3. [3] Cancellation of services provided by transportation or accommodation agencies, etc., or resulting changes in itinerary or cancellation of the trip
    4. [4] Government orders, isolation due to contagious disease, or any resulting change in the itinerary or cancellation of the trip
    5. [5] Accidents during free activities
    6. [6] Food poisoning
    7. [7] Theft
    8. [8] Delays, cancellations, schedule changes, route changes, etc., of transportation services, or resulting changes in itinerary or reduction in time spent at the destination
  3. As for damage described in (1) of this Paragraph, in the event of damage to baggage, compensation will be made only in the case a claim is submitted to the Company within 14 days from the day following the occurrence of the damage, notwithstanding the period of time for notification of damage by the customer as described in (1) of this Paragraph. However, regardless of the amount of damage, the maximum amount of compensation to be paid by the Company shall be 150,000 yen per person (except in the case of willful misconduct or gross negligence on the part of the Company).
  4. “Arrangements agent” refers to a person who makes arrangements on behalf of the Company for transportation, accommodation, and other travel services (airline, train, bus, hotel, restaurant, etc.) to be provided to the customer. If any damage is caused to the customer due to the willful misconduct or negligence of a travel service provider, such as a transportation or accommodation agency, the travel service provider in question shall be responsible for the damage.

20. Special Compensation

  1. Regardless of whether or not the Company's liability is incurred as described in (1) of the preceding Paragraph, in accordance with the special compensation regulations of the Company Terms and Conditions, the Company shall pay compensation for death (15,000,000 yen), solatium for hospitalization (20,000-200,000 yen), and solatium for commuting to hospital (10,000-50,000 yen) for certain damages incurred to the life or physical well-being of a customer due to an unexpected and sudden external accident while participating in an agent-organized tour. For damage to baggage, compensation will be paid (up to 100,000 yen per piece or set of baggage and up to 150,000 yen per person per agent-organized tour). If there is an insurance policy that covers damage to baggage, the Company may reduce the amount of compensation for damage to be paid by the Company.
  2. Notwithstanding the provisions of (1) of this Paragraph, days on which no travel services included in the agent-organized tour arranged by the Company are provided shall not be regarded as the days when the customer participates in such agent-organized tour unless the Company has clearly indicated to that effect on the Website or pamphlet.
  3. In the event that the damage suffered by the customer participating in the agent-organized tour is caused by the willful misconduct, drunk driving, illness, etc. of the customer, or when it is caused by an accident during free activities that are not part of the agent-organized tour such as mountain climbing (involving the use of mountaineering equipment such as ice axes, crampons, climbing ropes, hammers, etc.), luge, bobsledding, skydiving, hang gliding, boarding ultralight aircraft (motorized hang glider, microlight aircraft, ultralight aircraft, etc.) or gyroplane, or other similarly dangerous activity, the Company will not pay compensation or solatium money as provided for in (1) of this Paragraph. However, this does not apply when the activity in question is included in the itinerary of the agent-organized tour.
  4. The Company will not pay compensation for damage to cash, securities, credit cards, coupons, airline tickets, passports, driver's licenses, visas, certificates of deposit, and certificates of savings (including bankbooks and automatic teller machine cards), various data, and other similar items, contact lenses and other items excluded from compensation as provided for in the Company Terms and Conditions.
  5. In the event that the Company is obligated to pay compensation pursuant to (1) of this Paragraph and is additionally obligated to compensate for damages pursuant to the preceding Paragraph, when one of these obligations has been fulfilled, both the obligation to pay compensation and the obligation to compensate for damages will be deemed to have been fulfilled to the extent of the amount paid.

21. Customer Responsibilities

  1. In the event that the Company suffers damages due to intentional or negligent acts or acts in violation of laws and regulations or public order and morals by the customer, or the customer's failure to comply with the provisions of the Company Terms and Conditions, the Company shall be entitled to receive compensation for damages from the customer.
  2. The customer, in concluding an agent-arranged tour contract, shall make use of the information provided by the Company and endeavor to understand their rights and obligations and other contents of the contract.
  3. In the event that the customer recognizes after the start of the trip that they are provided travel services different from those described in the contract document, the customer shall promptly inform the tour guide, intermediary, local guide, the relevant travel service provider, or the place of application at the travel destination in order to smoothly receive the tour services described in the contract document.
  4. When the Company recognizes that the customer is in need of protection due to illness, injury, etc., during the tour, the Company may take necessary measures. In such cases, when the customer's situation is not due to reasons attributable to the Company, the cost of such measures shall be borne by the customer, and the customer shall pay such expenses by the method designated by the Company by the date designated by the Company.
  5. In the event of the loss of a coupon, the customer shall bear the transportation agency fare and charges for the reissue of the lost coupon. In such cases, the fare and charges shall be the amount specified by the transportation agency.

22. Optional Tours or Provision of Information

  1. The Company plans and conducts optional tours for customers participating in the Company's agent-organized tours, for which the Company charges a separate participation fee (hereinafter referred to as “the Company's Optional Tours”). Regarding the application of Paragraph 20 (Special Compensation) to the Company's Optional Tours, the Company shall treat it as part of the content of the main agent-organized tour contract. The Company's Optional Tours shall be clearly indicated as “Planned by: the Company” on the Company's Website, pamphlets, etc.
  2. If the Company clearly indicates on its Website or pamphlet that the operator of the optional tour is an entity other than the Company, the Company will pay compensation or solatium to the customer in accordance with the provisions of Article 20 (Special Compensation) for any damage that the customer incurs during the participation in such optional tour. (However, this shall not apply in cases where the date of such optional tour is a “no arrangement day” within the principal agent-organized tour, and that effect is specified on the Website, pamphlet, or confirmation document.) In addition, the responsibilities of the operator of the optional tour in question and the responsibilities of the customer shall all be based on the regulations of the operator in question.
  3. If the Company describes possible sports activities, etc., as “informational only” on its Website, pamphlet, etc., the Company shall clearly indicate this. In such case, the provisions of Article 20 of the Special Compensation Regulations shall apply to any damage incurred by the customer while participating in such possible sports activities, etc. (however, this shall not apply in cases where the date of such optional tour is a “no arrangement day” of the main agent-organized tour, and such information is indicated on the Website, pamphlet, or confirmation document), but the Company shall not be liable for any other cases.

23. Itinerary Guarantee

  1. In the event of a material change to the contracted tour listed in the left column of the following table (except for the changes stipulated in [1], [2], and [3] below), the Company shall pay to the customer within 30 days from the day following the end of the trip the amount of compensation for the change calculated by multiplying the “travel fee” stipulated in Paragraph 7 by the rate shown in the right column of the table. However, if it is clear that the Company is liable for the relevant change based on the provisions of Paragraph 19 (1), the Company will pay the compensation not as compensation for the change but as all or part of the compensation for damages.
    1. [1] In the event of a change due to any of the following reasons, the Company will not pay compensation for the change. (However, if the change is due to a shortage of seats, rooms, or other facilities for transportation, accommodation, etc. (so-called overbooking), compensation for the change will be paid even if the services have been provided.)
      a. Bad weather or a natural disaster that interferes with the itinerary; b. War; c. Riots; d. Order by government authorities; e. Cancellation of transportation or accommodation services such as flight cancellations, service interruptions, and holidays; f. Provision of transportation services that differ from the original plan, such as delay, change of transportation schedule, etc.; g. Measures necessary to ensure the safety of the life or physical well-being of the tour participants
    2. [2] In the event that the travel contract is canceled pursuant to the provisions of Paragraphs 15 and 16, the Company will not pay compensation for changes pertaining to the canceled portion of the travel contract.
    3. [3] Even if the order in which the tour participants receive the travel services described on the Website or pamphlet is changed, the Company will not pay compensation for changes if the tour participants were able to receive the relevant travel services during the tour.
  2. Notwithstanding the provisions of (1) of this Paragraph, the maximum amount of compensation for changes to be paid by the Company under one travel contract shall be the amount obtained by multiplying the “travel price” specified in Paragraph 7 by 15%. In addition, the Company shall not pay compensation for changes if the amount of compensation for changes paid based on a single travel contract is less than 1,000 yen per person.
  3. With the consent of the customer, the Company may compensate the customer by providing commensurate goods and services in lieu of paying compensation for changes or damages.
    Amount of compensation for changes = the rate shown below x travel fee per incident
Changes for which the Company will pay compensation When the Company notifies the customer at least one day prior to the start of the trip When the Company notifies the customer after the start date of the trip
[1] Changes of the start or end date of the tour as stated on the Website, pamphlet, or confirmation document 1.5% 3.0%
[2] Changes in the sightseeing spots or facilities (including restaurants) to be visited or other destinations of the tour, which are specified on the Website, pamphlet, or confirmation document 1.0% 2.0%
[3] Changes of the class or facilities of the transportation service described on the Website, pamphlet, or confirmation document to a lower fare (provided that the total fare for the class or facilities after the change is lower than that described on the Website, pamphlet, or confirmation document) 1.0% 2.0%
[4] Changes in the type of transportation or the name of the company, which is stated on the Website, pamphlet, or confirmation document 1.0% 2.0%
[5] Change to a different flight from that at the airport where the trip commences or terminates within Japan as stated on the Website, pamphlet, or confirmation document 1.0% 2.0%
[6] Change of a flight stated on the Website, pamphlet, or confirmation document from a direct flight to a connecting flight or indirect flight between Japan and any place outside Japan 1.0% 2.0%
[7] Changes in the type or name of the accommodation facilities described on the Website, pamphlet, or confirmation document (except where the Company has specified the grade of the accommodation facilities and the grade of the accommodation facilities after the change exceeds that described in the contract document) 1.0% 2.0%
[8] Changes in the guestroom type, facilities, view, or other room conditions of the accommodation facilities described on the Website, pamphlet, or confirmation document 1.0% 2.0%
[9] Among the changes described in [1] to [8] above, changes in the matters described in the tour title on the Website, pamphlet, or confirmation document 2.5% 5.0%
  1. Note 1: When there is any change between the contents of the Website or pamphlet and the contents of the confirmation document or between the contents of the confirmation document and the actual services provided, each such change shall be treated as a single incident.
  2. Note 2: For the changes listed in [9], the rates in [9] shall apply rather than the rates in [1] through [8].
  3. Note 3: One incident shall be deemed to be one incident for each boarding in the case of transportation, one incident for each night in the case of accommodation, and one incident for each relevant matter in the case of other travel services.
  4. Note 4: When multiple changes listed in [4], [7], or [8] occur within a single boarding or a single night, they will be treated as one change per boarding or per night.
  5. Note 5: If the transportation listed in [3] and [4] involves the use of accommodations, it will be treated as one case per night.
  6. Note 6: A change in the name of the company of the transportation agency listed in [4] or a change in the name of the accommodation agency listed in [7] indicates the change in the transportation or accommodation facility itself.
  7. Note 7: A change in the name of the company of the transportation agency in [4] shall not apply when the change involves a change to a higher grade or higher quality facility.
  8. Note 8: The grade of the accommodation facility in [7] shall be based on the list stated in the contract document or on the list available on the Website at the time of conclusion of the travel contract.

24. Online Settlement Contract

The Company will accept applications for trips from cardholders (hereinafter referred to as “Members”) of credit card companies with which the Company is affiliated (hereinafter referred to as “Partner Companies”) on the condition that the Company is able to “receive payment of the travel fee, cancellation fee, etc. without the Member's signature” (hereinafter referred to as an “Online Settlement Contract”).

  1. The “card use date,” as used in this Paragraph, refers to the date on which the Member and the Company must fulfill their obligations for payment or refund of the travel fee, etc., based on the travel contract.
  2. At the time of application, "the membership number (credit card number)," "card expiration date," etc., must be provided to the Company.
  3. A travel contract concluded by Online Settlement Contract shall be established when the reservation completion screen is displayed. However, the contract will be established even in the event that the customer is unable to view the reservation completion screen due to a malfunction of the customer’s receiving terminal or other circumstances on the customer's side despite the Company having sent the data for the reservation completion screen. Therefore, if you are unable to view the reservation completion screen after submitting your reservation, please confirm by accessing “My Page” on the Website.
  4. The Company will accept payment of “the travel fee stated on the Website or pamphlet” or “the cancellation fee stipulated in Paragraph 14” by the credit card of the Partner Company without the Member's signature on the prescribed slip. In this case, the date of use of the credit card for the travel fee shall be the “date of conclusion of the contract.”
  5. If a cancellation request is made, the Company will refund the travel fee minus the cancellation fee with the day within seven days from the day following the day on which the cancellation request is made as the date of use of the credit card (within 30 days in the case of a reduction or cancellation after the start of the trip).

25. Domestic Travel Insurance

Customers who are injured during the trip may incur large medical treatment and transportation costs. In addition, in the event of an accident, it may be very difficult to claim damages from the offender and collect compensation. It is recommended that the customer take out a domestic travel insurance policy sufficient to cover the above. For more information on domestic travel insurance, please refer to the Website.

26. Handling of Personal Information

Regarding the personal information provided at the time of application for the trip, the Company will use it for the purpose of communication with the customer, as well as to the extent necessary for the arrangement of the services provided by the transportation and accommodation agencies and the procedures for receiving such services, and to the extent necessary for the Company to fulfill its responsibilities under the tour contract and procedures of insurance to cover expenses incurred in the event of an accident, etc., and to the extent necessary for the convenience of customers shopping at souvenir stores at the destination, the Company will provide personal data such as customer names and flight numbers to transportation and accommodation agencies, insurance companies, and souvenir stores, etc., by sending such data electronically in advance. The customer shall consent to the provision of such personal data at the time of application.

* In addition to the above, the Company may also use customers’ personal information for the following: (1) to provide information on products, services, and campaigns; (2) to request opinions and feedback after participation in tours; (3) to request responses to surveys; (4) to provide special offers and services; (5) to prepare statistical data processed into a form that does not identify individuals; (6) to respond to inquiries and consultations from customers; (7) to distribute e-mail magazines ; (8) to improve the Company's services and develop new services.

In addition, in order to achieve the above purposes, the Company may entrust the handling of customers' personal information to a subcontractor with whom we have concluded a contract for the appropriate management of personal information.

27. Standards for Travel Conditions and Travel Fees

The base date for these travel conditions and the base date for the travel fee will be the date clearly indicated on the Website and pamphlet.

28. Other

  1. The customer shall bear any expenses incurred in connection with personal guidance, shopping, etc. which they requested the tour guide, etc., any expenses incurred in connection with injury, illness, etc. of the customer, loss of luggage due to the customer’s carelessness, recovery of lost items, and expenses incurred in arranging separate excursions.
  2. Although tour stuff may guide customers to souvenir stores for their convenience, customers are responsible for their own purchases. The Company will not be able to provide assistance in exchanging or returning merchandise.
  3. Please understand that if a customer agrees to a system in which the airline company voluntarily requests the customer to board an aircraft other than the scheduled flight (Flex Traveler System) and boards an aircraft other than the one arranged by the Company, the Company's obligation to make arrangements and manage the itinerary will be deemed to have been fulfilled, and that the Company shall be exempt from liability for itinerary guarantees and special compensation related to such changed portion of the itinerary.
  4. The Company will not conduct the trip again under any circumstances.
  5. The Company will not be held responsible if the customer cannot participate due to being late for the meeting time.
  6. Even if the return schedule is delayed due to road conditions or other unavoidable reasons, such as an accident and heavy snowfall, and the customer requires the use of a taxicab or overnight stay, the Company cannot respond to the request. In addition, it cannot provide compensation for shortened time spent at the destination, either.
  7. By participating in the Company’s agent-organized tour, the customer may be entitled to airline mileage services, but the customer must make inquiries, registration, etc., for such services with the relevant airline by themselves.

* Please note that, as a general rule, consumption tax and other taxes will be imposed on any additional alcoholic beverages, food, or other services purchased at inns, hotels, or other such facilities.

This travel terms and conditions document is based on the standards as of May 2023.
(Updated: May 15, 2023)

Terms and Conditions For Domestic Arranged Tours

(Explanatory document regarding travel terms and conditions in accordance with Article 12-4 of the Travel Agency Law) This document will become a part of the contract document when the travel contract is established.
When the Company makes arrangements for a domestic arranged tour at the request of a customer, the Company will undertake the arrangements under the conditions described in this travel terms and conditions document. In addition, matters not described in this travel terms and conditions document will be subject to the Company's travel terms and conditions (arranged tour contract section) and the inquiry screen for the relevant product on the Hakone Trip website (hereinafter, the "Website").

1. Application Fee and Establishment of the Contract

After entering the required information on the Website, please submit the application along with the application fee (the full amount for the trip) as indicated on the Website. The travel contract is considered to be established when the reservation completion screen is displayed after the Company accepts the conclusion of the contract and receives the application fee (the full amount for the trip). However, the contract will be established even in the event that the customer is unable to view the reservation completion screen due to a malfunction of the customer’s receiving terminal or other circumstances on the customer's side despite the Company having sent the data for the reservation completion screen. Therefore, if you are unable to view the reservation completion screen after submitting your reservation, please confirm by accessing "My Page" on the Website.

2.Application Terms and Conditions

  1. If you have health issues, use a wheelchair or other equipment, have a mental or physical disability, have food or animal allergies, are or might be pregnant, are traveling with an assistance dog for the physically disabled (guide dog, hearing dog, or service dog),  or need other special cares, please inform us of any special needs at the time of application (please inform us immediately if you have any of these conditions after the travel contract has been established).
  2. When we receive requests prescribed in the preceding item, we will comply with such requests to the extent possible and reasonable. In such cases, we may inquire about the customer's situation and necessary measures or ask the customer to submit such information in writing.
  3. We reserve the right to refuse the application of a customer if the customer is found to be a member of an organized crime group, a person related to an organized crime group, or any other anti-social force, or if the customer makes violent or unreasonable demands or uses threatening language or violence toward the Company, or spreads rumors or uses false information or force to damage the Company’s credibility or obstruct its business.
  4. Persons under 18 years of age must have the consent of a person with parental authority. In addition, persons under 15 years old as of the start of the tour must be accompanied by a parent or guardian.
  5. The use of rooms, etc., reserved through or in connection with these arrangements for commercial purposes is strictly prohibited. If an act for profit or the preparation for such an act is discovered, the arranged tour contract may be canceled.

3. Payment of Travel Fees

  1. The travel fee is only handled as advance payment and cannot be paid on-site. The Company will accept applications for travel from cardholders (hereinafter referred to as “Members”) of credit card companies with which the Company is affiliated on the condition that the Company is able to “receive payment of the travel fee, cancellation fee, etc. without the Member's signature” (hereinafter referred to as an “Online Settlement Contract”). In this event, payment by credit card is as follows.
    1. (i) At the time of application, the membership number, card expiration date, etc., must be provided.
    2. (ii) The “date of credit card use” refers to the date of payment or refund of the travel fee, etc. The date of use of the credit card for the travel fee shall be “the date when the Company notifies the customer of the details of the confirmed travel services.” In addition, the date of use of the credit card for the cancellation fee shall be “the date of the request for cancellation of the contract (if the cancellation request is made after the date of use of the credit card for the travel fee, the refund shall be made with the day within seven days from the following day of the cancellation request as the date of use of the credit card).”
    3. (iii) In the event that the Company has concluded an Online Settlement Contract with a customer and expenses, etc., to be borne by the customer arise due to the cancellation of the contract at the discretion of or due to the responsibility of the customer, the Company will collect payment of the relevant expenses, etc. using the card of the partner company without the customer's signature on the prescribed slip.
  2. In the event that the rates for transportation, accommodation, sightseeing facilities, etc., have been revised, the Company may change the tour fee even after the conclusion of the contract.

4. Organization and Group Arrangements

A travel contract for which multiple customers traveling on the same itinerary at the same time (hereinafter referred to as "group members") have applied with a responsible representative designated shall be handled as follows.

  1. The Company shall deem that the representative designated by the customers (hereinafter referred to as the “person responsible for the contract”) has the representative right of the group members for all matters concerning the conclusion of the travel contract and will conduct all transactions, etc. related to the relevant travel contract with the person responsible for the contract.
  2. The Company shall not be liable for any debt or obligation that the person responsible for the contract has incurred or may incur in the future.
  3. The person responsible for the contract is required to enter the names, dates of birth, etc., of the group members at the time of application. The person responsible for the contract shall obtain the consent of each of the group members for the provision of information to a third party in accordance with the provisions of Paragraph 7.
  4. If the person responsible for the contract does not accompany the organization/group, the Company will deem a member appointed in advance by the person responsible for the contract to be the person responsible for the contract after the commencement of the trip.
  5. If the Company receives a request from the person responsible for the contract to change the group members, the Company will comply with the request to the extent possible. Any increase or decrease in the cost of the trip resulting from a change in the group members shall be attributed to the members of the group.

5. The Company's Responsibilities, Compensation for Damages, and Disclaimer of Liability

  1. The Company's Responsibilities and Compensation for Damages In the event that, in the performance of the tour contract, the Company or its agents intentionally or negligently cause damage to the customer, the Company will compensate for such damage. However, this will only apply if the claim is made within two years from the day following the occurrence of the damage. In the case of damage to baggage, the Company will pay compensation of up to 150,000 yen per customer (except in the case of willful misconduct or gross negligence on the part of the Company) if the Company is notified of such damage within 14 days from the day following the day on which the damage occurred.
    1. a. Damages caused by a natural disaster, war, riot, order of government authorities, fire, or suspension of the services provided by transportation, accommodation, tourist facilities, etc.
    2. b. Food poisoning
    3. c. Damage caused by the customer's own willful misconduct or negligence
    4. d. Damage caused by any other reason beyond the control of the Company or its agents
  2. Disclaimer of Liability
    The Company shall not be liable for compensation under the preceding paragraph if the customer suffers loss or damage due to any of the following reasons, for example.
  3. Customer Responsibilities
    1. a. In the event that the Company suffers damages due to the willful misconduct or negligence of the customer, the Company shall be entitled to compensation for such damages from the customer.
    2. b. In the event that a customer violates these terms and conditions, uses the Website fraudulently or illegally, or the Company deems that the data entered by the customer is not true and accurate, the Company may cancel the relevant unfulfilled reservation without prior notice, and refuse the customer's use of the Website in the future. In addition, the Company shall not be obligated to disclose the reason for such cancellation.
    3. c. The customer shall be liable to compensate for any damages incurred to the Company (including money owed by the Company for the arrangement, etc.) due to the acts described in b. above.

6.Inapplicability of Special Compensation Regulations

The Special Compensation Regulations attached to the General Terms and Conditions of the Company's travel business shall not apply to this travel contract.

7.Handling of Personal Information

  1. When accepting an application for a trip, the Company will obtain the prescribed items of the customer's personal information. The customer may select the items of personal information to be provided to the Company at their own discretion. However, when all or part of the personal information is not provided, the Company may not be able to accept the customer's application or request if the Company is unable to contact the customer or take necessary procedures for arranging and receiving the travel services.
  2. Regarding the personal information provided at the time of application for the trip, the Company will use it for the purpose of communication with the customer, as well as to the extent necessary for the arrangement of the services provided by the transportation agencies, accommodation agencies, and tourism facilities and the procedures for receiving such services, and to the extent necessary for the Company's responsibilities under the tour contract and procedures of insurance to cover expenses incurred in the event of an accident, etc., and to the extent necessary for the convenience of customers shopping at souvenir stores at the destination, the Company will provide personal data such as the customer’s name and contact information to the transportation agencies, accommodation agencies, tourism facilities, insurance companies, etc., by sending such data electronically in advance. The customer shall consent to the provision of such personal data at the time of application. In addition to the above, the Company may also use customers’ personal information for the following: (1) to provide information on products, services, and campaigns of the Company and its affiliated companies; (2) to request opinions and feedback after participation in tours; (3) to request responses to surveys; (4) to provide special offers and services; (5) to prepare statistical data; (6) to respond to customer inquiries and consultations.

In addition, in order to achieve the above purposes, the Company may entrust the handling of customers' personal information to a subcontractor with whom we have concluded a contract for the appropriate management of personal information.

■Information on Accommodation Fees

In principle, service charges and consumption tax are included in the accommodation fee handled by the Company (service charges and consumption tax may not be charged in some cases). If other taxes (e.g., hot spring tax, local tax, accommodation tax) are required, please pay them separately to the local accommodation facilities.

■Information on Cancellation Fees

  1. Cancellation fees are based on the terms and conditions of each transportation agency, accommodation agency, and tourist facility and are indicated on the Website to explain the transaction conditions.
  2. A cancellation fee will be charged in the event of cancellation of the application.
  3. If the customer changes the content of the application for their own convenience, it will be considered as a cancellation of the entire trip, and the prescribed cancellation fee will be charged. (Even if only some of the participants in a group cancel, the applications of everyone on the reservation record will be canceled.)
    * Handling on the day of accommodation or use will also be in accordance with the individual terms and conditions. In the event that the customer does not arrive by the time specified in the terms and conditions on the day of the stay or use of the hotel without contact (or if the estimated time of arrival has been clearly indicated in advance, by the time when the specified time as stipulated in the terms and conditions has passed after the estimated arrival time), the contract may be deemed to have been canceled by the customer and may be processed accordingly. In such cases, the cancellation fee shown on the Website will be charged as a no-show or non-participation without contact.
  4. The customer shall bear any cancellation fees to be paid to the transportation agencies, accommodation agencies, or tourist facilities in connection with the cancellation of the relevant unfulfilled reservation by the Company without prior notice for any of the reasons stated in 5. (3) b. above.

(Updated: May 15, 2023)